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STELLAR ROOFING

Admin Production - SYR

Pay: $24–$28/hr

Posted: 5 weeks ago

Location: Cicero, NY (Onsite)

Last Updated: 1 week ago

Hours: Full-Time

Expires: 10/3/2026

Career Insights for Project / Program Administrative Assistant

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What they do

A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.

$61,826 / year median in New York

-4% projected decline

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Job Description

Admin Production - SYR

STELLAR ROOFING - 3.0

Cicero, NY Job Details Full-time $24 - $28 an hour 11 hours ago Qualifications High school diploma or GED Full Job Description Stellar Roofing is seeking a detail-oriented and organized Administrative Assistant - Production to support the production team in coordinating of home exterior projects from contract review, scheduling the project and seeing it through completion. This role plays a crucial part in maintaining smooth communication between crews, suppliers, sales, and management to ensure timely and efficient project delivery.

Key Responsibilities:

Assist with scheduling production crews and subcontractors to align with project timelines. Maintain and update production schedules, work orders, and job status reports. Coordinate communication between sales, production, suppliers, and field teams. Prepare and distribute daily/weekly production reports to relevant stakeholders. Track inventory levels and assist with ordering materials as needed. Organize and maintain project documentation, contracts, permits, and warranty information. Assist with invoices, billing, and job closeout procedures. Support the Production Manager with administrative tasks and special projects. Respond promptly to internal and external inquiries related to project status.

Qualifications:

High school diploma or equivalent; Associate degree or relevant certification a plus. 1-3 years of administrative experience, preferably in construction, roofing, or production environments. Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office (Word, Excel, Outlook) and experience with project management or ERP software. Detail-oriented with ability to work independently and as part of a team. Knowledge of roofing industry terminology and processes is a plus.