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Office Assistant
Job
The arm yard
Farmingdale, NY (In Person)
$46,800 Salary, Part-Time
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Job Description
Overview We are seeking a dynamic and organized Office Assistant to join our team and help ensure the smooth operation of our office environment. This role is vital in providing exceptional administrative support, managing front desk responsibilities, and maintaining efficient office workflows. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a welcoming atmosphere for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture. Duties Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently Perform data entry and maintain accurate records using Microsoft Office and Google Workspace applications Handle filing, photocopying, scanning, and document proofreading to support daily administrative tasks Assist with calendar management, appointment scheduling, and coordinating meetings for staff members Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices Provide customer service support by addressing inquiries promptly and professionally via phone or email Maintain office supplies inventory and place orders as needed to ensure smooth operations Support office management initiatives by organizing files, updating databases, and ensuring compliance with company policies Qualifications Proven experience in an office environment or administrative role with clerical responsibilities Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting Exceptional phone etiquette skills with experience managing multi-line phone systems Bilingual abilities are highly desirable to serve diverse client needs effectively Previous experience as a receptionist or medical/dental receptionist is a plus Familiarity with QuickBooks for bookkeeping tasks is advantageous Strong attention to detail for proofreading documents and data entry accuracy Ability to handle confidential information discreetly and professionally Personal assistant or office management experience will be considered an asset Join us as an Office Assistant and become an integral part of a dedicated team committed to excellence! This role offers the chance to sharpen your administrative skills while supporting a thriving organization. We value proactive individuals who thrive on organization, customer service excellence, and teamwork.