Administrative Assistant

Administrative Assistant at The Larko Group Administrative Assistant at The Larko Group in Purchase, New York Posted in 2 days ago.

Type:

full-time

Job Description:

We are seeking a highly capable and intellectually curious professional to join a fast-paced, collaborative environment where excellence is the standard. This role is ideal for someone who thrives in a culture that values analytical thinking, strategic insight, and disciplined execution. This is an environment built on teamwork and cross-collaboration, where individuals are deeply committed to achieving shared goals and building lasting relationships with partners and clients. If you are driven by high standards, energized by working alongside smart, dedicated professionals, and motivated to contribute to meaningful, long-term impact, this opportunity offers a unique platform to grow and excel. Responsibilities Oversee complex, high-volume scheduling across a team, ensuring priorities are aligned and time is optimized. Proactively manage conflicts, shifting priorities, and last-minute changes with discretion and efficiency. Prepare, review, and submit detailed expense reports promptly, ensuring accuracy and compliance with company policies. Track and reconcile expenses, flagging discrepancies as needed. Manage end-to-end travel logistics, including flights, accommodations, ground transportation, and itineraries. Anticipate travel needs, adjust plans as necessary, and ensure a seamless experience. Maintain and update a highly organized and accurate contact database, ensuring proper documentation. Handle phone traffic with professionalism, serving as a key point of contact for internal and external callers. Screen and route calls appropriately while maintaining a polished, customer-focused demeanor. Monitor and track compliance-related activities, ensuring deadlines and regulatory requirements are met. Prepare reports and maintain documentation to support audits and internal reviews. Coordinate meetings, including securing conference rooms, managing logistics, preparing materials, and ensuring all details are executed flawlessly. Provide support on ad hoc research initiatives, presenting information in a clear and concise format. Function as a key member of a collaborative administrative team, providing cross-coverage and support to ensure seamless operations across the organization. Provide coverage for front desk operations as needed, including greeting guests, managing visitor access, and maintaining a professional office presence. Ideal Experience College degree preferred 4+ years of administrative experience with a record of professional success; financial services experience strongly preferred but not essential. Strong knowledge of Microsoft Office products with emphasis on Outlook, experience with Workday. Excellent verbal, writing, organization, and communication skills. Excellent multi-tasking and time management skills with a strong sense of urgency. Proactive, detail-oriented, with a high degree of professionalism. Experience with domestic and international travel arrangements. #117989 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.