Part-time Office Assistant/ Reception

As an Office Administrative assistant, you play a vital part in the operation of an agency, so it's important for you to work well with other staff at

GHHCCA/GHCCA

Hours will be 3PM - 6 PM, Mon - Friday, and Saturdays 8 hour shift . 392 Albany Avenue Kingston

NY 12401

Job responsibilities include, but are not limited to the following: As the assistant you will report directly to the Scheduler (TBD) At the start/end of your shift, email your daily activities to the Scheduler and cc'd the Coordinator and CEO/Owner what you'll be working on and what you accomplished throughout the day. Self-starter - as an office assistant, you need your own initiative to ensure that you do not distract executive-level and management staff Assist and conduct employee interviews/Orientations Perform client assessment (if needed) Keep abreast with all agency's new rules and regulations Keep in check and regularly update clients' records Confirm appointments via Zoom and meetings with clients and agency aides Provide answers to clients' questions Ensure client satisfaction at all times Collaborate with other staff Ensure client/staff record safety Stay up to date with the latest technologies and best practices Assist with administrative duties such as faxing, filing, and working with google drive spreadsheets as needed

FILING:

Sets up and maintains office procedures, filing and indexing systems and forms for own use Maintains office inventory and orders supplies Providing real-time scheduling support by booking appointments and preventing conflicts. Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Team player

KNOWLEDGE, SKILL, AND ABILITY

Knowledge of office systems and procedures including proper telephone usage and filing; oral and written communication skills; skill in performing arithmetical computations; basic interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office equipment which includes personal computers, computer terminals, and other electronic automated equipment; ability to operate office suite software; ability to schedule and prioritize workflow; ability to read and interpret complex instructions.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE A

baccalaureate degree from an accredited college and two years of full-time professional satisfactory experience acquired within the last fifteen years in a health service setting such as healthcare agency, hospital, or other patient care facility, or in public health, environmental health, or mental hygiene program, at least 18 months of which must have been in an official capacity, consisting of office assistant experience clearly demonstrating the ability to perform difficult and responsible clerical work, requiring independent decision-making concerning planning, allocation of resources, and the scheduling and assignment of work. Google Drive Canva Microsoft Word Microsoft Excel Microsoft PowerPoint Microsoft Access Microsoft Outlook Page setup Comparing and merging documents Creating forms using fields and advanced tools Creating and using templates Sharing and protecting documents Tracking changes Creating labels Formatting tables Formatting documents Configuring email settings Creating, scheduling, and delegating tasks Planning meetings Sharing and configuring calendars Associate's Degree in related fields. Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Desire to be proactive and create a positive experience for others. Google Drive a most

PREFERRED QUALIFICATIONS

Preferred candidates will possess: Experience processing criminal background checks in collaboration with a law enforcement agency; Experience with using virtual meeting platforms, such as Teams or Zoom; Experience collaborating with a team; Experience responding to the public through phone and email communications; Experience with the Microsoft Office Suite; Experience maintaining and utilizing paper and digital filing systems.

SPECIAL REQUIREMENTS

Demonstrated expertise in health care processes Strong organizational and leadership abilities Minimum of 2 years of administrative and supervisory experience Excellent interpersonal and supervisory skills Ability to manage multiple priorities and motivate staff Strong computer, data entry, and office management skills Excellent verbal and written communication skills Empathy and compassion to give support to clients Attention to detail and problem-solving skill