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Administrative Assistant
Job
Cityproof
Long Island City, NY (In Person)
$53,040 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering top-tier customer service. If you're ready to take on a role that combines clerical expertise with organizational finesse, we want to hear from you! Responsibilities Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette. Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately. Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents. Perform data entry tasks using Microsoft Office and Excel applications with precision and speed. Assist with calendar management, scheduling appointments, meetings, and coordinating events seamlessly. Provide excellent customer support through clear communication, timely responses, and attentive service. Handle clerical tasks such as proofreading documents, managing correspondence, and preparing reports. Support office management functions by overseeing supply inventories and maintaining a clean, organized workspace. Offer personal assistant support as needed, including travel arrangements or special project coordination. Skills Proven experience in office administration or clerical roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools. Excellent phone etiquette with experience managing multi-line phone systems. Bilingual abilities are a plus to serve diverse client needs effectively. Strong typing skills coupled with high computer literacy to perform data entry efficiently. Knowledge of office management procedures and customer service best practices. Attention to detail for proofreading documents and maintaining accurate records. Effective time management skills to prioritize tasks in a fast-paced environment. Experience but not require a background in personal assistant duties is also valued. Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to excellence! Your energy, organization skills, and commitment to outstanding service will make a real difference every day in our busy office environment.