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Office Coordinator at Maui X Lolita Office Coordinator at Maui X Lolita in Long Island City, New York Posted in 1 day ago.

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full-time Office coordinator $22-24 In-Person | Part - time At Maui x Lolita, we are searching for a qualified in-person office coordinator to help keep our workplace running efficiently. The office coordinator will provide general administrative support to our team, manage calendars for common spaces, restock supplies, and submit maintenance requests as needed. The coordinator will also serve as the first point of contact for many of our clients/visitors, greeting office visitors and answering phone and email inquiries. A personable and detail-oriented individual will do well in this role. Objectives of this role Provide strong administrative support, empowering team members to perform their jobs productively and efficiently Communicate all announcements, policy changes, and other relevant office information to team members Maintain a master calendar of company events, team-building activities, and conference room bookings Keep all office supplies stocked and office equipment in working order Ensure that office visitors feel welcome and comfortable Create and implement office processes designed to maximize efficiency Responsibilities Experienced in preparing , packaging luxury items for client shipments, with meticulous attention to detail and brand-aligned presentation. Greet office visitors and callers, making them feel welcome and comfortable, answering any questions, and transferring callers to the appropriate lines Support the staff as needed by completing various general administrative tasks, such as creating documents, proofreading, sending communications, and filing Submit work orders for any repairs or maintenance required for equipment or the office space Monitor office supply levels and place orders for refills Skills and qualifications Detail-oriented precision in all areas of work Strong organizational skills, including the ability to manage multiple schedules and calendars Ability to prioritize tasks according to urgency and meet tight deadlines Proficiency with basic office equipment and office management software (preferably Notion) Strong interpersonal skills, in-person, over the phone and email Ability to comfortably multitask and shift gears throughout the workday Preferred qualifications Administrative background Strong communication skills Ability to strategize and implement new processes for increased efficiency Excellent writing skills Part Time - In Office Requirement - This position is a part time, in-office role requiring consistent on-site presence to support daily operations, team coordination, and hands on workflow needs.