Administrative Assistant/Floater at Dynamic Investment Firm in Midtown BCL Search New York, NY Job Details $75,000 - $85,000 a year 1 day ago Benefits 401(k) Paid time off Qualifications Guest relations Bachelor's degree Productivity software Full Job Description Our client, a leading investment firm in Midtown West, is seeking a highly organized Administrative Assistant/Floater to join its team. This is a dynamic role providing coverage and support across the firm's administrative, reception, and office operations functions. The ideal candidate is proactive, detail-oriented, flexible, and highly reliable, with a positive attitude and the ability to quickly pivot between responsibilities in a fast-paced environment. This role is in office, 5x/week.

RESPONSIBILITIES

Provide back-up coverage for Administrative Assistants and Receptionists and temporarily step into open administrative positions during extended absences or recruiting periods Provide daily lunch and additional reception coverage as needed, including greeting and directing visitors, managing conference rooms, coordinating meeting logistics and catering, and handling the main phone line Provide administrative support including calendar management, meeting and conference call coordination across time zones, travel arrangements, expenses, phone coverage, contact management, document preparation, and electronic filing Assist with onboarding new employees, including leading office orientation tours Support the administrative team and Office Management with ad hoc projects and day-to-day office operations Coordinate mail, courier services, office supplies, building services, and general office needs Assist with conference room and pantry management, including meeting setup and coordination with housekeeping staff Process invoices and assist with routine accounting-related reporting Coordinate database subscriptions and other vendor services with accounting Assist with preparing documents, gathering signatures, and maintaining organized electronic files Provide additional administrative support and participate in group coverage across the administrative team as needed

REQUIREMENTS

Bachelor's degree and at least 2 years of experience managing a reception desk, or applicable administrative experience Highly organized and detail-oriented with the ability to prioritize multiple responsibilities in a fast-paced environment Proactive, flexible, and highly reliable with a positive, can-do attitude Strong written and verbal communication skills with a polished and professional approach Approachable and responsive with the ability to work effectively with employees, senior management, and external guests Strong judgment and follow-through with the ability to work both independently and collaboratively as part of a team Comfortable working in a fast-paced, open office environment and pivoting between administrative, reception, and office support responsibilities Proficiency in

Microsoft Office Suite SALARY:

$75-85K

+ Paid OT

+ Fully Covered Benefits

+ Discretionary Bonus Opportunity + 401K/Contribution

+ Great

PTO HOURS

8:30am-5:30pm or 9:00am-6:00pm with a one-hour lunch break In office, 5x/week #IND1