Office Coordinator-NF Convention Center

Position Summary The Office Coordinator provides administrative and operational support across Finance, Sales, and Event teams, with a strong focus on maintaining accurate records, supporting financial processes, and coordinating day-to-day office activities. This role serves as a central point of organization for the office and is ideal for someone who is detail-oriented, adaptable, and comfortable working across multiple departments. Key Responsibilities Serve as the first point of contact by answering phones, greeting visitors, and managing general inquiries Perform administrative tasks including filing, scanning, mail handling, and document preparation Support finance functions including accounts payable entry, payment tracking, assisting with supporting documentation for bank reconciliations, cash handling and deposit preparation Maintain and update internal schedules, calendars, and shared departmental spreadsheets Assist with payroll administration including data entry and check distribution Support sales operations by formatting and assembling contracts and proposals based on provided content, organizing event documentation, and coordinating the collection of required signatures. Maintain accurate and organized records, both physical and digital Assist with event-related administrative tasks and coordination as needed Order and maintain office and staff supplies Provide general administrative support across departments and assist with special projects Assist with large-scale events and in-house activities that require team support Required Knowledge, Skills, and Abilities Strong attention to detail and organizational skills Ability to manage multiple responsibilities and shift priorities Comfortable working with spreadsheets and data entry Self-starter with strong communication and interpersonal skills Competent in Microsoft Office Suite; ability to learn other proprietary software as required Team player, collaborative in style of work and positive attitude Qualifications Minimum of two years of administrative experience required Accounting, finance, or event support experience preferred Ergonomic requirements Sitting, standing, stooping, bending, heavy lifting (50 pounds), carrying, repetitive movements due primarily to computer work. All of the ergonomic requirements must be performed without significant risk of injury to oneself or others, or otherwise demonstrate or explain how one can perform essential functions listed above.