Administrative Assistant - Housing

Administrative Assistant•Housing Scarsdale, NY Job Details Full-time $24•$26 an hour 1 day ago Benefits Health savings account Health insurance Dental insurance Flexible spending account Paid time off Vision insurance 403(b) Qualifications Record keeping Computer operation Microsoft Excel Non-profit experience Phone communication Mid-level Administrative experience High school diploma or GED Data quality management Real estate administrative experience Data entry Section 8 Human Services Clerical experience Productivity software Business Associate's degree Backlog management Communication skills Property management Tenants File organization Time management Client interaction via phone calls Full Job Description

ADMINISTRATIVE ASSISTANT

•HOUSING •

THIS POSITION IS LOCATED AT 700 WHITE PLAINS ROAD, SUITE 300, SCARSDALE, NY

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Job Summary:

We are seeking an experienced Administrative Assistant to support our Housing Department in our Scarsdale office. This role is ideal for a highly organized professional with prior experience in housing, property management, or compliance driven environments who can work independently, manage detailed records, and help maintain order in a high-volume paperwork environment. Key Responsibilities Serve as point of contact for housing-related inquiries and correspondence via mail, phone, and email. Handles incoming calls with professionalism, accuracy, and a customer-focused approach. Process, track, and maintain applications and waiting lists for organization's housing sites, ensuring data accuracy and completeness. Perform data entry and run reports using Word, Excel, and HUD software. Organize and maintain tenant files in accordance with HUD guidelines, including working through an existing backlog. Assist with tenant paperwork collection and correspondence. Track and update insurance certificates for contractors working at the housing sites Support department staff with other administrative and compliance related tasks Required Qualifications 2+ years of administrative experience, preferably in housing, property management, nonprofit, or compliance focused settings Demonstrated ability to manage high volume files and sensitive documentation Strong working knowledge of Microsoft Excel and Word Experience using HUD compliant housing/program software (or ability to learn quickly) Excellent organizational, communication, and time management skills Ability to work independently and exercise good judgment with confidential information Preferred Experience Affordable housing, Section 8, or other HUD regulated programs Experience preparing or maintaining audit ready tenant files Prior responsibility for waitlists, reporting, or compliance documentation Why Join Us Stable, full-time Monday•Friday position with consistent hours Opportunity to play a key role in strengthening housing operations Mission driven organization serving the community Compensation & Benefits $24.00 to $26.00/hour based on experience 30-35 hours per week. Medical, Dental, Vision, FSA, HSA, 403(b) available PTO, holidays

Education and Experience:

High school diploma or GED required Associate degree in Business, Human Services, or a related field preferred (or equivalent experience) General Physical Requirements Ability to sit at a desk and work on a computer for extended periods Ability to lift and carry files, paperwork, or office supplies (generally up to 10-20 lbs) Ability to bend, reach, and organize physical file storage Environmental Conditions Primarily office‑based work environment