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Community Development Assistant - Development Department
Career Insights for Office / Administrative Assistant (General)
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,668 / year median in New York
-5% projected decline
Job Description
DISTINGUISHING FEATURES OF THE CLASS
This position involves responsibility for performing clerical and administrative work related to federally funded programs which are managed by the City of Schenectady's Department of Development. The position involves maintaining detailed records and files, assuring purchase orders, and making sure vouchers and invoices are accurate and processed in a timely manner. In addition, the incumbent is responsible for maintaining demographic data on the recipients of federal funds and assisting to report that data to the Federal Government. The incumbent also reviews and monitors project progress and compliance to community organizations regarding Federally funded housing and Consolidated Plan programs. The work is performed under the supervision of Director of Development along with direction from the Community Development Supervisor. Does related work as required.
TYPICAL WORK ACTIVITIES
(Illustrative only): Manages HUD funded project set ups and closeouts; Reviews and checks Community Development vouchers claims, purchase orders and invoices submitted by vendors and/or subrecipients for accuracy and correctness; Assists in following up with vendors and subrecipients for vouchers and reports related to federally funded programs; Maintains records and reports needed to ensure compliance with federal program guidelines; Maintains detailed records of progress reports submitted by vendors and/or subrecipients; Maintains a file of each program or project funded utilizing Federal Funds; Performs a variety of clerical functions related to the position.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS
Good knowledge of community development principles, practices, and procedures, including federally funded programs and neighborhood revitalization activities; working knowledge of community and economic development terminology, real property terminology, and public administration practices; ability to communicate and work effectively with residents, subrecipients, business owners, contractors, developers, municipal staff, and community organizations; ability to provide administrative and programmatic support for community development initiatives and housing-related activities; ability to organize, maintain, and review records, reports, and compliance documentation; ability to prepare correspondence and communicate information clearly both orally and in writing; ability to collect, compile, and analyze demographic, housing, and program-related data; ability to speak before groups and represent the department in a professional manner; ability to establish and maintain effective working relationships with the public and partner agencies; attention to detail, sound judgment, professionalism, and the ability to handle multiple assignments effectively.
MINIMUM QUALIFICATIONS
A) Possession of an associate's degree
• or completion of sixty (60) credit hours from a college or university and one (1) year of experience in the operation of word processing systems and related software; OR B) Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience as defined in (A) above. C) An equivalent combination of training and experience as defined by the limits of (A) and (B), above.
NOTE:
•Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.
Job Type:
Full-time Pay:
$47,637.00 per year
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Paid time off Retirement plan Vision insurance Application Question(s): You MUST be a resident of the City of Schenectady. Do you currently reside within the City of Schenectady?
Education:
High school or equivalent (Preferred)
Work Location:
In person