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Office Assistant
Job
Robert Half
Vestal, NY (In Person)
Full-Time
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Job Description
Description We are looking for a dependable Office Assistant to support daily administrative operations for a public sector organization in Vestal, New York. This contract position requires someone who can keep office activities organized, manage incoming communications, and handle routine document processing with accuracy. The ideal candidate is comfortable working in a fast-paced office setting and brings strong attention to detail along with a thoughtful approach to internal and external interactions.
Responsibilities:
- Coordinate day-to-day clerical activities to help the office run efficiently and stay well organized.
- Answer and route incoming phone calls, take clear messages, and respond to routine inquiries in a detail-oriented manner.
- Prepare, scan, file, and maintain documents so records remain accurate, accessible, and up to date.
- Provide administrative support such as scheduling, correspondence handling, and general office coordination.
- Assist staff with document distribution, data entry, and other routine office tasks as needed.
- Monitor office communications and ensure information is directed to the appropriate departments or team members. Requirements
- Prior experience in an administrative, clerical, or office support role.
- Ability to manage multi-line phone systems and communicate professionally with callers and staff.
- Experience scanning, organizing, and maintaining office documents and records.
- Strong organizational skills with careful attention to detail and accuracy.
- Proficiency with general office procedures and standard administrative tasks.
- Ability to handle multiple priorities effectively in a structured office environment.