Office Coordinator

Description Seeking a highly organized and detail-oriented Office Coordinator to support daily operations out of our White Plains, NY location. This role is essential to ensuring smooth service operations by coordinating technician scheduling, supporting administrative and accounting functions, and maintaining accurate job and customer records. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and brings prior experience in a service-based industry (preferred).

Key Responsibilities:

+ Schedule and coordinate technician dispatch for service calls and projects + Create and process purchase orders accurately and in a timely manner + Perform accounts payable functions, including invoice processing and reconciliation + Review, confirm, and approve technicians' daily timesheets for accuracy and completeness + Process invoices and manage billing for open and inprogress job tickets + Add inventory and materials to job tickets to ensure accurate costing and billing + Assist in preparing and organizing customer quotes and proposals + Answer and direct incoming calls in a professional manner + Maintain communication with customers regarding scheduling, updates, and service needs + Sort and distribute incoming mail and correspondence + Follow up on open invoices and assist with collections as needed + Maintain organized records of job tickets, transactions, and customer communications + Support daily operational needs to ensure efficient workflow across departments

Qualifications:

+ Minimum of 2 years of administrative or service coordination experience; service industry experience strongly preferred + Knowledge of purchase orders, invoicing, billing, and accounts payable processes + Experience reviewing timesheets or payrollrelated documentation is a plus + Strong organizational skills with exceptional attention to detail + Ability to multitask, prioritize, and adapt in a fastpaced environment + Excellent communication and customer service skills + Strong relationship management skills with the ability to interact professionally across all levels + Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with service management software is a plus + Reliable, proactive, and teamoriented + Bilingual in Spanish and English is preferred

Additional Requirements:

+ Must be local to White Plains, NY or within a reasonable commuting distance + Ability to work fulltime, onsite

Benefits:

+ Highly competitive base pay + Comprehensive Medical, Dental, Vision, and Disability benefits + 401(k) retirement savings program with company match + Paid Time Off (PTO) and Sick Time + Life Insurance + Referral Program + A culture that values growth, development, and internal promotion Work Conditions /

Schedule:

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Schedule:

Monday Friday, 7:00 AM 4:30 PM +

Location:

White Plains, NY (Onsite) Requirements experience in an office management/ admin position Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .