An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
We are seeking an organized, dependable, and proactive Administrative & Hiring Coordinator to support our day-to-day administrative operations and help coordinate our hiring process. This position will serve as an important communication link between the office, job candidates, new hires, and our Area Managers. The ideal candidate is someone who communicates professionally, stays organized, follows through on tasks, and is comfortable managing multiple priorities at once. This role combines traditional administrative responsibilities with recruiting, hiring, onboarding, and ongoing communication with management.
Key Responsibilities:
Hiring & Recruiting Coordination Post and maintain job openings across approved recruiting platforms. Review incoming applications and help identify candidates who meet basic position requirements. Contact applicants by phone, text, and/or email. Conduct initial candidate screening when appropriate. Schedule interviews and coordinate interview availability with Area Managers. Maintain communication with candidates throughout the hiring process. Follow up with candidates who have not completed required steps. Track applicants through each stage of the hiring process. Communicate hiring needs, candidate status, and open positions with Area Managers. Assist with preparing offer and onboarding documentation. Ensure new hires complete required paperwork and documentation. Maintain organized and accurate hiring records. Area Manager Communication & Support Serve as a central point of contact for Area Managers regarding hiring and administrative needs. Regularly communicate with Area Managers regarding staffing needs and open positions. Provide updates on applicants, interviews, pending hires, and onboarding progress. Follow up with managers when information, documentation, or decisions are needed. Help ensure important information from the office is communicated clearly and consistently. Maintain organized records of outstanding requests and follow-ups. Assist Area Managers with administrative tasks when needed. Administrative Responsibilities Answer and direct phone calls, emails, and other communications. Maintain organized electronic and physical records. Enter and update employee, applicant, and operational information. Prepare documents, spreadsheets, reports, and correspondence. Assist with scheduling and calendar coordination. Track outstanding paperwork and deadlines. Maintain confidentiality when handling employee and company information. Assist management with additional administrative projects and responsibilities as needed. What We're Looking For The successful candidate should be: Highly organized and detail-oriented. Professional and comfortable communicating with employees, applicants, and managers. Reliable and consistent with follow-up. Able to manage several tasks and priorities simultaneously. Comfortable making phone calls and communicating through email and text. Able to work independently while also collaborating with management. Comfortable learning new software and administrative systems. Able to handle confidential information professionally. Proactive in identifying incomplete tasks and following through until they are resolved. Preferred Qualifications Previous administrative, office, recruiting, HR, or staffing experience preferred. Strong written and verbal communication skills. Strong computer skills, including email, spreadsheets, document preparation, and online systems. Experience with applicant tracking systems or online hiring platforms is a plus. Experience communicating with multiple managers or locations is a plus. High school diploma or equivalent required; additional education or relevant experience is preferred. Reporting Structure The Administrative & Hiring Coordinator will work closely with company leadership and Area Managers to ensure hiring, onboarding, communication, and administrative processes remain organized and efficient. What Success Looks Like Success in this position means: Area Managers know where their candidates stand in the hiring process. Applicants receive timely and professional communication. Interviews and onboarding steps are scheduled and completed efficiently. Hiring paperwork and records are accurate and organized. Outstanding items are actively followed up on rather than forgotten. Managers have a reliable point of contact when they need hiring or administrative assistance. Communication between the office and field management is consistent and organized. Ideal Candidate We're looking for someone who enjoys keeping things organized and moving forward. You should be comfortable communicating with different personalities, following up when something hasn't been completed, and taking ownership of your responsibilities. This is an excellent position for someone with administrative experience who wants to take on greater responsibility in recruiting, hiring, employee onboarding, and management support.
Pay:
$18.00 - $22.00 per hour
Benefits:
Dental insurance Employee discount Health insurance Paid time off
