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Administrative Assistant
Job
Robert Half
Dayton, OH (In Person)
Full-Time
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Job Description
We are looking for an Administrative Assistant to support special projects, facility-related coordination, and hospitality functions for a team in Dayton, Ohio. This contract opportunity with permanent potential is ideal for someone who enjoys keeping documentation organized, managing multiple administrative tasks, and providing dependable day-to-day support in a fast-moving environment. The role will play an important part in subcontract documentation, billing follow-up, permit assistance, and maintaining accurate project records.
Responsibilities:
- Coordinate the preparation and distribution of subcontract agreements while ensuring documentation is complete and properly routed.
- Set up and maintain project files, standardized templates, and supporting records to keep information organized and accessible.
- Review subcontractor invoices and monitor billing activity to confirm lien waiver documentation is received and tracked accurately.
- Prepare progress waiver requests and follow up with subcontractors and suppliers to obtain required paperwork on schedule.
- Create and process notices related to project documentation, with a high level of accuracy.
- Provide administrative support for licensing and permitting activities by gathering information and assisting with submissions.
- Organize, file, and update electronic and paper documents to support project compliance and internal recordkeeping.
- Assist with general office coordination and administrative tasks that contribute to smooth project and facility support operations.