Administrative Assistant

Description We are looking for an organized Administrative Assistant to support daily office operations in Dayton, Ohio. This Long-term Contract position will contribute to executive support, meeting coordination, records management, and special project assistance while helping maintain a detail-oriented and welcoming office environment. The ideal candidate is detail-oriented, dependable, and comfortable handling administrative priorities across multiple departments.

Responsibilities:

• Provide day-to-day administrative support for leadership, including research, information entry, and preparation of high-quality documents and materials.
• Partner with the marketing and public outreach function on assigned initiatives, helping move special projects forward efficiently.
• Track news coverage from local media sources, compile relevant articles, and share updates with internal team members.
• Oversee hospitality and office readiness by replenishing kitchen items, maintaining common areas, and ensuring meeting spaces remain organized.
• Support the planning and execution of agency meetings and events by assisting with logistics, room setup, and on-site coordination.
• Manage conference room and guest parking schedules, confirming availability and preparing spaces for visitors and internal gatherings.
• Maintain calendars for meetings and events, while assisting with scheduling, meeting preparation, and post-meeting follow-up tasks.
• Organize and safeguard electronic and paper records to ensure files are accurate, accessible, and properly maintained.
• Perform additional administrative duties as needed to support overall office and departmental operations.

For immediate consideration, call 937.224.8326. Requirements Prior experience in administrative support, front desk coordination, or general office operations. Strong data entry and document preparation skills with close attention to accuracy and detail. Ability to manage calendars, coordinate schedules, and handle multiple priorities effectively. Experience supporting meetings, events, or office logistics in a detail-focused setting. Comfortable answering inbound calls and providing courteous assistance to staff and visitors. Proficiency with standard office software and digital filing systems. Strong organizational, communication, and time management skills. Intermediate skills in Microsoft Excel and PowerPoint Ability to work independently while also collaborating with multiple teams and stakeholders. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .