Administrative Assistant - Construction

Job Description This position provides strong administrative and billing support, as well as efficiently communicating with and supporting the needs of our customers. The ideal candidate will excel in multi-tasking, organization, punctuality, dependability, and the ability to perform independently when needed. Responsibilities Work with Project Managers and other team members to provide quality and timely service, correspondence, and other needs to our customers and corporate office. Support the Commercial Plumbing team in contract implementation, invoicing, and effective communication within the organization to the proper team members. Provide quality administrative support, including producing and maintaining all quotes, invoicing, spreadsheets, reports, and other support as needed. Perform effectively and confidently, occasionally without supervision. Enter weekly payroll and process new hire paperwork. Prepare proposals with assistance from the Project Manager. Solicit vendor and sub-contractor quotes. Manage job permits. Prepare submittals for review by the Project Manager. Prepare weekly productivity reports. Manage job cost reporting. Prepare monthly Work In Progress (WIP) reports. Essential Skills Administrative support Data entry Administration Proficient with Microsoft Office suite 3+ years of previous administrative experience Construction/Manufacturing administrative experience Additional Skills & Qualifications Experience supporting a construction project manager in the past would be beneficial

Recruiter:

Eisen Hardy - 'ehardy@actalentservices.com' Job Type & Location This is a Contract to Hire position based out of Fairfax, OH. Pay and Benefits The pay range for this position is $26.44 - $28.85/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fairfax,OH.

Application Deadline This position is anticipated to close on Apr 7, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.