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DA
Douglas A. Daley, Attorney
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Ohio data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$41,820 / year median in Ohio
-5% projected decline
Job Description
Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to our staff and clients. Your proactive approach and technical proficiency will help foster a productive, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support within a fast-paced setting. Duties Manage multi-line phone systems, answer inquiries promptly, and direct calls with professional phone etiquette. Provide front desk support by greeting visitors, handling check-ins, and maintaining a welcoming atmosphere. Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing tools. Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents. Assist with office management duties including supply inventory, scheduling appointments, and coordinating meetings. Support client communication through email correspondence, phone calls, and follow-up activities. Use QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping. Proofread documents for accuracy and clarity before distribution to ensure professional presentation. Support team members with personal assistant responsibilities as needed to enhance overall productivity. Uphold excellent customer service standards by addressing inquiries efficiently and courteously. Experience Proven clerical experience in an office environment with strong organizational skills. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets. Technical proficiency in using office equipment such as multi-line phones, printers, and fax machines. Experience with data entry and maintaining accurate records using various software tools. Prior experience in customer service or front desk roles that require excellent communication skills. Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members. Personal assistant or administrative experience that showcases strong time management and multitasking capabilities. Knowledge of QuickBooks or similar accounting software is a plus but not required. Ability to handle confidential information discreetly while maintaining professionalism at all times. Join us to be part of a vibrant team dedicated to excellence in office support! Your enthusiasm for organization combined with your technical skills will make a meaningful impact every day as you help keep our operations running smoothly while delivering outstanding service to our clients and colleagues alike.