An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
We are seeking a detail-oriented and organized Administrative Assistant to provide administrative and clerical support. This position plays a key role in supporting daily office operations through communication with vendors, email correspondence, record maintenance, scheduling, and general administrative functions. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications, particularly Microsoft Outlook.
Responsibilities:
Respond to and manage email correspondence in a professional and timely manner Serve as a point of contact for vendors and internal stakeholders Maintain and organize electronic and paper filing systems Schedule meetings and manage calendars Process incoming mail and distribute correspondence Answer and direct telephone calls Prepare, maintain, and update reports, records, and other business documentation Assist with administrative processes related to operations, purchasing, personnel, and facilities Support budget preparation and tracking activities as needed Compile and maintain operational statistics, records, and reports Coordinate special projects and administrative programs Provide administrative support to leadership and employees at all organizational levels Assist with training and onboarding activities when required Perform other duties as assigned
Required Qualifications:
0 to 3 years of administrative, clerical, office support, or related experience Strong proficiency with Microsoft Outlook required Working knowledge of Microsoft Office products, including: Word Excel PowerPoint Outlook Access Project Ability to create, edit, and format business documents, spreadsheets, presentations, and reports Excellent verbal and written communication skills Strong organizational, analytical, and problem-solving abilities Exceptional attention to detail and follow-through Ability to manage multiple priorities in a fast-paced environment Ability to work independently with minimal supervision Strong customer service and interpersonal skills Professional business writing and proofreading capabilities Typing speed of approximately 50-60 WPM preferred
Skills & Competencies:
Ability to read, interpret, and follow written and verbal instructions Strong mathematical aptitude, including basic calculations, percentages, ratios, and data interpretation Ability to effectively communicate with individuals at all levels of the organization, including executives, directors, managers, and support staff Demonstrated sense of urgency, accountability, and strong work ethic Ability to handle confidential information with professionalism and discretion
Work Environment & Dress Code:
Professional office environment Business casual dress code Jeans are permitted No sleeveless tops No open-toed shoes
