Reports to : Manager Position Summary The Administrative Assistant plays a key role in supporting the daily operations of Gilboa Quarry while creating exceptional experiences for guests through the planning and execution of events. This position serves as a central point of communication for customers, staff, vendors, and business partners, ensuring administrative tasks are completed accurately and efficiently while coordinating events that promote the quarry and enhance the guest experience. This role is responsible for managing office administration, assisting with reservations and customer communications, maintaining organized records, supporting financial and operational processes, and coordinating marketing and event logistics. The Administrative Assistant will work closely with management to organize special events, oversee event planning from concept through completion, coordinate vendors and volunteers, manage event registrations, and ensure events are executed safely and professionally. Success in this position requires exceptional organizational skills, attention to detail, strong communication abilities, and the ability to manage multiple priorities in a fast-paced, customer-focused environment. The ideal candidate is proactive, dependable, creative, and passionate about providing outstanding customer service while contributing to the continued growth and success of Gilboa Quarry. Essential Duties and Responsibilities Provide administrative support to management and assist with the daily operations of Gilboa Quarry. Deliver exceptional customer service by responding to guest inquiries in person, by phone, and through email. Assist with campground reservations, dive registrations, memberships, retail transactions, and general office operations. Prepare, maintain, and organize business records, reports, contracts, correspondence, and confidential documents. Support administrative functions including data entry, filing, scheduling, invoicing, accounts payable and receivable, payroll assistance, and recordkeeping. Coordinate and execute special events from planning through completion, including scheduling, vendor communication, logistics, staffing, registration, setup, and breakdown. Develop event timelines, coordinate volunteers and vendors, and ensure events are organized, safe, and provide a positive guest experience. Assist with marketing initiatives by creating promotional materials, coordinating social media content, updating event calendars, and supporting advertising campaigns. Maintain office, retail, and event supply inventories and coordinate purchasing and vendor relationships as needed. Maintain effective communication with employees, vendors, contractors, community partners, and guests while representing Gilboa Quarry in a professional manner. Ensure compliance with company policies, procedures, safety standards, and applicable regulations. Support employee onboarding, internal communications, and other human resource administrative functions as assigned. Assist with seasonal operational planning and provide support across departments during peak business periods. Perform other duties and responsibilities as assigned to support the overall success and continued growth of Gilboa Quarry. Maintain a clean, organized, and professional work environment. Promote a positive team culture and contribute to a productive work environment. Additional Responsibilities Excellent written and verbal communication Strong organizational and time management skills Professional customer service Problem-solving and critical thinking Event planning and project coordination Attention to detail and accuracy Ability to multitask and prioritize effectively Proficiency with Microsoft Office, Google Workspace, and business management software Ability to work independently and as part of a team Flexibility to work evenings, weekends, and special events as needed Perform other duties as assigned. About Gilboa Quarry This position is instrumental in maintaining efficient day-to-day operations while helping deliver memorable experiences that support Gilboa Quarry's reputation as a premier destination for diving, camping, recreation, and special events.

Pay:

$16.00 - $18.00 per hour

Benefits:

Employee discount Flexible schedule

Work Location:

In person