Project Administrator Western Environmental Company Western Environmental Company designs and builds cleanrooms, laboratories, and specialty controlled environments. We are seeking a Project Administrator to support our project management team with documentation, purchasing, billing coordination, and project closeout. This position requires someone who is organized, accurate, and comfortable following up with project managers, vendors, and subcontractors. The Project Administrator will maintain project records, track outstanding items, and help ensure information reaches the right people on time. Responsibilities Set up and maintain project files, contact lists, and records in Autodesk Build and other company systems. Prepare purchase orders and subcontract documents using approved scopes and pricing. Track vendor acknowledgments, material delivery dates, and outstanding purchasing items. Maintain logs for submittals, requests for information, change orders, and other project documents. Distribute current drawings and documents to the appropriate team members. Assist project managers with meeting agendas, minutes, and follow-up items. Coordinate with accounting to assemble customer billing documentation and resolve missing information. Collect and maintain certificates of insurance, lien waivers, and other required vendor and subcontractor documents. Assemble closeout packages, including warranties, operation and maintenance manuals, and final project records. Follow up on outstanding items and bring delays or missing information to the project manager's attention. Qualifications Previous experience in project administration, construction administration, or a similar support role. Strong organizational skills and attention to detail. Clear, professional written and verbal communication. Ability to manage deadlines across multiple projects. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Experience with Autodesk Build or comparable construction management software preferred. Familiarity with purchase orders, subcontracts, change orders, and construction billing preferred. Ability to work independently, follow established procedures, and exercise sound judgment. The Position The Project Administrator works closely with project managers, accounting, engineering, and field personnel. Success in this role means accurate records, timely paperwork, consistent follow-up, and fewer administrative delays for the project team.

Pay:

From $22.12 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person