Administrative Assistant - Heavy Civil Construction

Administrative Assistant - Heavy Civil Construction Stow, OH Job Details 4 hours ago Benefits Paid holidays Health insurance Paid time off 401(k) matching Qualifications Employee onboarding Record keeping Microsoft Excel Microsoft Outlook Volunteer management Phone communication Executive administrative support Mid-level Hiring Calendar management Accounting Data entry Organizational skills Payroll Construction administrative experience Clerical experience Phone call management Document management Onboarding process management Working on construction projects Communication skills Marketing File organization Full Job Description About Karvo Companies, Inc. Karvo Companies, Inc. is a leading heavy highway and site development contractor serving Northeast Ohio. We are committed to quality construction, safety, and building strong communities through infrastructure projects. Our team values professionalism, teamwork, and reliability in everything we do. Position Summary Karvo Companies, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role is essential in keeping projects, communication, and documentation running smoothly across departments. Key Responsibilities

• Provide administrative support to office staff, project managers, and leadership
• Answer and direct phone calls, emails, and general inquiries
• Prepare, organize, and maintain files, reports, and project documentation
• Assist with data entry, job tracking, and internal reporting
• Coordinate meetings, schedules, and calendars
• Support payroll, billing, and basic accounting tasks as needed
• Order office supplies and maintain office organization
• Assist with onboarding paperwork and general HR support
• Maintain confidentiality of company and employee information Qualifications
• 2+ years of administrative or office support experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines
• Experience in heavy civil construction or a related industry is a plus Reliable, professional, and team-oriented attitude Compensation & Benefits
• 401(k) with company match
• Paid time off and holidays
• Health Insurance Work Environment
• Office-based position in a fast-paced construction environment
• Regular interaction with field staff, vendors, and management

Specific Tasks:

• Gather pictures for social media from Project Managers and Employees
• Support Marketing
• Coordinate office celebrations
• Help Management stay organized with the hiring process
• Help Greet Candidates and Schedule Follow-ups
• Help grow learning opportunities for staff by sharing information and promoting educational opportunities
• Organize volunteer opportunities for staff and send reminders about events
• Assist Administration by identifying opportunities to improve organization, efficiency, and time management