QUALIFICATIONS

Minimum two-year Associates Degree in Business Management or related field and/or equivalent experience. Demonstrated record of successful employment as a secretary.

Demonstrated Skills in the following:

Construct/Compose a Business Letter, Edit/Correct a Business Letter, Excel with Mail Merge, Access, Typing (45 WPM), Google Documents, Google Calendar.

Knowledge of the following:

general office practices, PowerSchool, Red Rover, photocopying, scanning, and email. Ability to communicate with the public in a positive and professional manner including confidentiality. Ability to work without close supervision. Ability to perform accurate detail work. Willingness to attend seminars and workshops to help with the successful operation of the departments.

JOB GOAL

To assist the Director of Disability Services in the daily operation of the department by maintaining the needs, goals, and interests of the school district, students, parents, and/or general public.

RESPONSIBILITIES

General Act as liaison between the director, staff, students, parents, general public and school related agencies. Create, distribute and update departmental forms, district forms and provide communication to staff, students and the public. Perform normal secretarial duties, i.e. answering phones, correspondence, greeting public Contact company for office machine service Maintain the binder of the annual operating procedures. Provide assistance with duties pertaining to the Student Support Services Secretary Level V. Responsible to enter personal absences and clock in/out via the Red Rover System. Responsible to check your district email account on a regular basis, and to communicate as needed via email. Perform such other tasks and assume such other responsibilities, from administration, as necessary for the successful operation of the department. Special Education Maintain in office special education files for identified students with disabilities. EMIS information Proactive tracking of IDEA timelines Notification of overdue IEPs to Intervention Specialist, Psychologist, Speech Therapist Obtain and organize pertinent data needed for state and or federal funding such as child count; blind report, vision screening; ELA; etc. Organize and distribute re-evaluation folders to psychologist, update database and file when completed. Work with Student Services secretary to verify enrollment documents (Evaluation/IEP) for accurate dates and signatures. Enroll non-public, Autism Scholarship and Jon Peterson Scholarship students. Create file and maintain. Manage Same Goal/IEP Anywhere; liaison between intervention specialist; related services; and administration. Set up accounts and troubleshooting. Maintain psych files- update database; file reports; consolidate graduates and over 22-year-old. Process request for records from outside agencies i.e. Social Security, Courts and Law offices. 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