An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
reLink Medical is the nation's largest independent provider of medical equipment disposition services. Experiencing rapid growth and success, we are also building a company culture that empowers people to do their best work and to enact positive changes in the field of healthcare. At reLink Medical, we're transforming the way healthcare providers and buyers manage medical equipment. Job Summary The Administrative Support Representative facilitates the efficient administration of the Operations department by performing a variety of clerical and administrative tasks.
Essential Duties and Responsibilities Carrier Control & Quoting:
Schedule LTL Upload BOLs Enter Shipping Costs Quoting Dispatch•coordinate daily freight dispatches Documentation & Compliance Label generation (drop ship, RMA, Inbound Equipment) Non•Conformity Logs International Shipping Oversight HTS entry-management Export Compliance Commercial Invoices SLI creation AES filing Claims & Acceptations Claims & Disputes (LTL & Small Parcel) Damage Investigation HUB escalations Returned & Quality Control Confirmation of RMA returns: Return Labels, Chatters, Receipt of Return Inventory accuracy in RMAs Confirm inbound packages and return to sender inbound shipments Coordinate returned inventory across all HUBs Maintains communication with Sales Team, & TPA's to assist in scheduling pick up times with clarity & precision. Professionally make and answer incoming calls, take messages, and answer routine questions as appropriate. Assist in other tasks and project support, data gathering, data entry and reporting for department team as assigned. Processing of planned orders and input on supplier internet web sites Maintenance of supplier contact details and service level agreements General administration support for stock control and coordinators Reporting, creating, and running reports, maintaining supplier information and data Ensure all meeting notes are up to date, and outstanding actions are planned and executed Review, drafting and filing of project related correspondence Adhering to and updating existing document control procedures Maintaining, coordinating, and facilitating project information and processes Attending and taking minutes in meetings and following up on actions Minimum Qualifications High school diploma or equivalent Proficiency in Microsoft Office Suite Hands-on experience with office equipment Competencies, Preferred Knowledge, Skills, and Abilities 1-2 years of experience in a similar role Excellent skills with Microsoft Word Office, Excel, Outlook, etc. Reliable with a strong work ethic Ability to work under pressure to meet deadlines set Excellent communication and phone skills Excellent interpersonal and customer service skills. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Ability to maintain confidentiality of records and information Ability to collaborate effectively with others, able to manage assigned vendors Detail oriented in performing tasks, managing records, and reporting Ability to work independently on projects or on a team. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be arranged to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision and Distance vision. Position Type and Expected Hours of Work Monday•Friday, 8:00 AM•5:00 PM Travel Must be able to travel as required (up to 25%) Pay•
Hourly:
$22.00
Pay:
$22.00 per hour
Benefits:
401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance
