An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Position Summary Steristat is an environmental services company based in Columbus, Ohio, providing commercial cleaning services with a focus on the healthcare and construction industries. Steristat is seeking a part-time Office Assistant (20-25 hours/week) to support day-to-day operations. This in-person role is responsible for scheduling coordination, new-hire onboarding support, administrative tasks, inventory organization and tracking, and occasional driving to deliver supplies/materials to job sites. The ideal candidate is truly bilingual (Spanish/English), highly reliable, organized, and comfortable communicating with both field teams and customers. Schedule /
Pay Type:
Part-time, hourly — 20-25 hours per week
Hours:
Flexible, with preference for morning and early-afternoon weekday coverage Work location: Primarily office/warehouse in Worthington, with periodic trips to job sites Core Responsibilities Scheduling & Dispatch Support Coordinate daily scheduling activities (in coordination with the Office Manager) Communicate with project managers/clients as needed to confirm upcoming work Confirm worker assignments and attendance (calls/texts) and document confirmations Prepare and send job details (e.g., job prep sheets, instructions, invitations) Help ensure the next-day schedule (who is going where + what is needed) is set Maintain a single, accurate source of truth for scheduling (physical board and/or digital calendar), keeping it consistently up to date Onboarding Support Support onboarding tasks for new employees: paperwork, background check instructions, basic process explanations, and follow-ups Handle onboarding-related information with discretion and confidentiality Morning Operations & Job Readiness Support morning "go time" when crews are loading, departing, and last-minute changes occur Ensure supplies and materials are prepared for each crew/truck When trucks are offsite, stage supplies with clear labels/notes indicating destination and job Inventory Management (Consumables + Equipment) Organize and maintain inventory in the warehouse/office Track consumable usage (especially time-and-material items) so materials used can be accurately recorded and billed when appropriate Maintain visibility of what supplies/equipment are located at each job site Track equipment assigned to sites (e.g., sweepers, carpet cleaners) to reduce loss and improve retrieval Daily Reporting Support (Quality Control) Pull timekeeping reports from relevant software Review reports for completeness/clarity (locations, room numbers when available, task details, materials used) before manager review Office Administration Answer phones/messages and route requests appropriately Assist with general office administration (document organization, printing/scanning, simple data entry, coordinating appointments) Support special projects as needed Driving / Deliveries Occasionally drive supplies/materials to job sites and/or pick up items locally Maintain cleanliness/organization of items in transit and confirm deliveries with the receiving crew/lead Required Qualifications Fluent in Spanish and English (must be able to explain administrative and workplace topics clearly) Valid Ohio driver's license with a clean driving record; comfortable driving locally Highly organized, detail-oriented, and dependable Strong communication skills (phone, text, and in-person) Comfortable working in a fast-moving environment with shifting priorities Able to commit to 20-25 hours/week within morning/early-afternoon weekday hours Preferred Qualifications Prior experience in office administration, dispatch/scheduling, or operations support Experience supporting employee onboarding and handling confidential information Familiarity with inventory tracking and basic logistics Comfort using mobile apps and basic digital tools (e.g., calendars, shared docs) Willingness to learn more advanced tools (e.g., AI tools) Work Style & Expectations Proactive and self-directed; takes ownership of tasks and follows through Calm under pressure, especially during morning dispatch and last-minute changes Focused on accuracy — especially around schedules, inventory, and documentation Team-oriented and respectful communicator with field staff and leadership
