A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go.
Where is the work:
Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires. Summary This role supports project execution by handling costing, billing, documentation, scheduling updates, and general administrative tasks from project initiation through closeout. The position works closely with the Area Service Manager and Service Fulfillment team to ensure timely and accurate project fulfillment. Major Duties and Responsibilities Manage costing and billing from the first financial agreement through final payment. Issue and reconcile purchase orders. Process documents related to service claims, sales allowances, retrofit work, and labor warranty. Assist in initiating and tracking contract projects to ensure compliance and on‑time completion. Communicate with team members, vendors, and customers regarding project status and shipping updates. Obtain and update Trane and vendor ship dates. Forward warranty documents and manage receipt of IOMs. Support distribution and receipt of submittals. Perform general administrative duties to support the fulfillment process. Enter orders as required. Train other team members on Project Administrator responsibilities. Perform other duties as assigned. Flexibility to work overtime when needed. Skills and Qualifications Proficient in Microsoft Office and comfortable navigating multiple computer applications. Strong verbal and written communication skills; able to present information clearly and respond to questions. Ability to read and interpret business publications, technical procedures, regulations, and similar materials. Strong reasoning skills, including the ability to define problems, collect and analyze data, and draw valid conclusions. Ability to interpret technical instructions in mathematical or diagram form and manage both abstract and concrete variables.
Annual Base Salary Range or Hourly Base Pay Range:
$50,350.00 - $70,770.00
Compensation Type:
Exception Hourly Incentive Eligible:
No Sales Commission Eligible:
No Disclaimer :
We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status. Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE
DARE TO CARE!
Family building benefits include fertility coverage and adoption/surrogacy assistance. 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution. Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave. Educational and training opportunities through company programs along with tuition assistance and student debt support.
Disclaimer:
Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.
Safety Sensitive Role:
No The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening. We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
