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AS
Akia Service Company
Office Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Oklahoma data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,966 / year median in Oklahoma
+3% projected growth
Job Description
Job Overview We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment and is passionate about supporting office operations. As an Office Assistant, you will be the backbone of our administrative functions, ensuring smooth daily operations, excellent customer service, and efficient management of office tasks. Your proactive approach and technical proficiency will help create a welcoming atmosphere for clients and team members alike. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace. QuickBooks experiance is one of the main qualifications we will be considering for this position. Responsibilities Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Handle data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and spreadsheets Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records Assist with calendar management, scheduling appointments, meetings, and coordinating office events Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices Provide exceptional customer support by responding promptly to client inquiries and facilitating effective communication Perform clerical tasks such as proofreading documents, preparing Word processing materials, and managing office supplies Requirements Proven experience in office management or administrative roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and general computer literacy Experience with data entry, filing systems, and document proofreading Excellent phone communication skills with the ability to handle multi-line phone systems and demonstrate proper phone etiquette Bilingual abilities are highly desirable to support diverse client needs Knowledge of QuickBooks or bookkeeping experience is a plus Previous experience as a receptionist or personal assistant is preferred; medical or dental receptionist experience is advantageous Strong time management skills with the ability to prioritize tasks efficiently in a busy environment Demonstrated professionalism in customer service and client communication Technical proficiency in office equipment such as multi-line phones, scanners, and printers Join us to be part of a vibrant team dedicated to excellence! We value proactive individuals who are eager to contribute their skills in a supportive environment. This paid position offers growth opportunities for those looking to expand their administrative expertise while making a meaningful impact every day.