Job ID:

5868469\n

Application Deadline:

Aug 31, 2026 11:59 PM (Central Standard Time)\n

Posted:

Yesterday\n

Starting Date:

Aug 4, 2026\nJob Description\nMiddle School Counselor Secretary\nJob Description\n

Purpose:

The Middle School Counselor Secretary coordinates office and clerical support to assist with the efficient operation of the school building and district. To accomplish these tasks, the Middle School Counselor Secretary shall work closely with the staff and administration of the district.\nResponsible to: Building Principal and Superintendent\nPayment rate: According to Support Salary Contract\n

Qualifications:

\nHigh school diploma or equivalent.\nHealth and Inoculation Certificate on file in the central office (after employment offer is made).\nTwo years experience as a secretary.\nDemonstrated typing and filing skills.\nExperience in using various computers and software programs.\nDesire to continue career improvement by enhancing skills and job performance.\n

Essential Functions:

\nAbility to coordinate office and clerical support to assist with the efficient operation of the school and the district.\nAbility to ensure all activities conforms to district guidelines.\nAbility to communicate and work effectively and cooperatively with members of the school, district and community.\nAbility to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.\nAbility to operate all equipment appropriately as required.\nAbility to work to implement the vision and mission of the district.\n

Physical Requirements/Environmental Conditions:

\nRequires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue.\nMust occasionally work in noisy and crowded environments, with numerous interruptions.\nMust be able to handle multiple tasks at one time efficiently and courteously.\n

General Responsibilities:

\nAbility to coordinate and supervise office and clerical support.\nAbility to screen visitors and telephone calls, directing them to the appropriate person/department.\nAbility to screen and route incoming mail. Responsible for mailing any outgoing mail.\nAbility to compose, type, and copy correspondence, reports, bulletins, records, and other materials.\nAbility to obtain and organize pertinent data as needed.\nAbility to maintain an orderly filing system.\nAbility to schedule appointments, make travel arrangements, and assemble material for meetings.\nAbility to assist in planning meeting agendas, and assist in preparing meeting summaries.\nAbility to collect, report, and deposit money received by the elementary office.\nAbility to assist in preparing financial reports.\nAbility to assist with enrollment.\nAbility to coordinate the Parent Teacher Conference schedule.\nAbility to maintain accurate student cumulative folders.\nAbility to maintain accurate attendance records, and report attendance problems to the principal. Contact parents to confirm absences.\nAbility to prepare purchase orders, type checks, and prepare district requisitions.\nAbility to distribute office passes and notes as directed.\nAbility to maintain and submit a daily log of school hours completed.\nAbility to check and file lesson plans.\nAbility to report the honor rolls each quarter.\nAbility to assist with preparing student awards and organizing the end of the year awards assembly.\nAbility to assist with the preparation of the yearbook.\nAbility to schedule school pictures and re-takes.\nAbility to maintain an accurate inventory of student books and teacher materials.\nAbility to secure payroll information. Ability to administer first aid to ill/injured students in the absence of the school nurse according to school policy. Check for head lice.\nAbility to assist with calling substitutes, record staff absences, and submit staff reports to the principal.\nAbility to fill out the annual standard supply bid list. Place orders for materials needed according to the current budget, verify quantities delivered, and distribute to staff.\nAbility to keep current on new information, innovative ideas and techniques.\nAbility to observe and follow all school district policies at all times.\nMaintain and enter data into the student information system's software program.\nAbility to respond to information requests in a cooperative, courteous, and timely manner.\nAbility to keep student and personnel information and records confidential.\nAbility to implement and follow all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.\nReport maintenance problems to the school custodians and district maintenance director.\nTrack the Employee Absence Reports and send over to the district office for the attendance tracker. Attempt to collect any unpaid fees. Prepare a monthly newsletter to hand out to all of the students.\nSupervise students sent to the office. Update the district electronic calendar on the web site.\nPerform all other duties and assume all other responsibilities as assigned by the superintendent or his/her designee.\n

Term of Employment:

Support contract, nonexempt from wage and hour\n

Evaluation:

Performance effectiveness will be evaluated in accordance with Board of Education Policy.\nReviewed and agreed to by: Employee Signature\nDate\n

Position Type:

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