Full Job Description Operations Administrative Assistant Pay:

$25-$30 per hour, based on relevant experience, education, training, and qualifications

Job Type:

Full-time FLSA Status:

Non-exempt Schedule:

Monday-Friday, 8-hour shift

Work Location:

In person —

Beaverton, Oregon Reports To:

Accounting Manager About Alpha Environmental Alpha Environmental is a full-service environmental consulting and remediation company serving commercial and residential clients. We have been in business since 2000 and continue to grow across a variety of environmental and construction-related services. We are looking for a capable, organized, and adaptable Operations Administrative Assistant to support a variety of functions across our office, including Human Resources, accounts receivable, bookkeeping support, and general business administration. This is not a receptionist position and is not primarily an accounting position. It is a broad administrative role for someone who enjoys variety, learns quickly, is comfortable figuring things out, and wants to take ownership of recurring processes once trained. The responsibilities of the position will grow based on the employee's abilities, interests, and the needs of the company. Responsibilities Responsibilities include, but are not limited to: Human Resources & Employee Administration Manage assigned portions of employee onboarding and offboarding, including paperwork, records, checklists, and follow-up Maintain employee files and other confidential HR documentation Assist with background checks, employee information changes, and other routine HR administration Respond to basic employee administrative questions and escalate matters requiring HR or management judgment Assist with benefits administration as knowledge and experience in the position develop Gather information and documentation for workers' compensation, insurance renewals, policies, and other HR or business processes Maintain and follow assigned recurring HR and administrative deadlines Accounts Receivable & Bookkeeping Support Process customer check payments in QuickBooks and maintain supporting documentation Prepare accounts receivable aging information and follow up with departments regarding outstanding accounts As experience develops, assist with customer collection follow-up by email and phone and escalate disputes or problem accounts to management Assist with account reconciliations and other bookkeeping tasks based on experience and ability Potentially assist with prevailing wage and certified payroll reporting processes Provide backup accounts payable support when needed, including entering and paying bills Office & Operations Administration Maintain company records, spreadsheets, files, checklists, and shared administrative calendars Order and maintain office supplies and assist with other general office administrative needs Track assigned deadlines and follow up with employees, managers, customers, or outside parties for needed information Research and resolve routine administrative issues independently when appropriate Assist with special projects, data organization, reporting, and implementation of new systems or processes Take ownership of assigned recurring processes once trained, bringing exceptions or unusual issues to management rather than requiring step-by-step direction Perform other administrative duties and responsibilities as assigned Process Improvement & Technology Look for opportunities to simplify, improve, standardize, or automate recurring administrative processes Use Excel, templates, AI tools, automation, and other technology to improve efficiency and accuracy Learn new software and systems quickly and help develop better ways to organize and complete administrative work Be comfortable receiving an unfamiliar problem or project, researching possible solutions, and bringing back recommendations Qualifications 3-5 years of experience in business administration, HR administration, bookkeeping/accounting support, office administration, or a related role preferred Bachelor's or associate degree preferred; equivalent relevant experience will also be considered QuickBooks Online experience strongly preferred Strong Microsoft Excel skills, including comfort with formulas, sorting, filtering, and working with larger data sets; experience with lookups and PivotTables is a plus Strong general computer skills and ability to learn new software and systems quickly Familiarity with AI tools is preferred; at minimum, candidates should be interested in learning how to use AI and automation effectively in their work Strong problem-solving skills and willingness to research and work through unfamiliar issues Excellent organization, follow-through, and attention to detail Ability to manage multiple responsibilities and changing priorities Professional written and verbal communication skills Ability to work independently after training while recognizing when a decision or issue should be escalated Ability to appropriately handle confidential employee, financial, and company information Dependable, adaptable, and comfortable taking ownership of assigned responsibilities What We're Looking For We are looking for someone with enough professional experience to have a solid foundation, but we value demonstrated problem-solving ability, judgment, initiative, and the ability to learn just as much as the number of years on a resume. The right person will not simply wait for the next task. Once trained, we want someone who can take responsibility for recurring processes, know what needs to happen and when, follow up with the appropriate people, and bring exceptions or problems forward when management involvement is needed. This position will work across several areas of the business, so flexibility and curiosity are important. We value employees who ask good questions, identify better ways of doing things, and are willing to use new technology—including AI and automation—to make their work more accurate and efficient. There is opportunity for the position to grow over time as the employee demonstrates capability and takes on additional responsibilities within the operations side of the company. Alpha Environmental is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs without regard to protected status under applicable federal, state, or local law. Reasonable accommodations are available to qualified applicants and employees with disabilities as required by law.

Pay:

$25.00 - $30.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Paid time off Vision insurance People with a criminal record are encouraged to apply

Work Location:

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