CAPS/.5 FTE SBMH

Administrative Assistant\n

CORBETT SD 39

\nDistrict Position - Corbett, Oregon Job Details\n

Job ID:

5885855\n

Application Deadline:

Sep 09, 2026 11:59 PM (Pacific Standard Time)\n

Posted:

Yesterday\n

Starting Date:

To Be Determined\nJob Description\n

REPORTS TO

Building Administrator\n

FTE:

.5 - 1.0\nPURPOSE\nTo perform a variety of secretarial/clerical support duties according to standard procedures including computer input and retrieval of student records, schedules, attendance, enrollment and behavior records; prepare correspondence using a standard format; make a variety of decisions within a framework of established procedures; act as receptionist and efficiently handle a multi-line telephone system; have considerable public contact as main contact person, receive, screen, and answer inquiries from students, staff, and the general public; route calls, give directions and respond to requests for information; demonstrate the ability to be detailed oriented and to multi-task and collaborate with co-workers. Perform a wide variety of responsible assignments related to the administration of budgets, contracts, research projects, and departmental policies and procedures; provide office coordination and support; prepare correspondence using considerable judgment in content and style; requires an independent starter, and serves as the Building Administrator's secretary.\n

SUPERVISION RECEIVED AND EXERCISED

\nReceives supervision from the Administrator. Exercises no supervision.\n

QUALIFICATIONS

\nTo perform successfully in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A minimum of a high school diploma or equivalent\nAbility to communicate effectively, both orally and in writing\nAbility to understand and follow verbal and written communication\nKnowledge of office procedures and practices\nAbility to learn specific programs, new technology and skills necessary to perform the requirements of the position efficiently\nAbility to consistently demonstrate strong organizational skills, readily adapting to changing priorities in a fast-paced environment\nAbility to coordinate a variety of data and information\nAbility to maintain effective, positive, professional relationships with students, parents, fellow employees, and the general public\nAbility to exercise confidentiality, diplomacy, and independent judgment\nAbility to remain courteous, friendly, and professional at all times\n

ESSENTIAL RESPONSIBILITIES

\nNot all tasks mentioned represent each position but are meant to be representative of a variety of job descriptions within this classification. Duties will vary depending on the assignment of the administrator or school/department this employee is assigned to.\nIndependently performs varied simple to complex secretarial and clerical tasks on a regular, routine basis in accordance with established methods, practices, and systems with limited supervision\nServes as a receptionist, greeting students, parents, public, and staff in a positive way\nCompletes data entry, appointment scheduling, calendar management, budget tracking, monitoring and/or ordering supplies, including important information communications and/or deliveries with daily transportation routines or changes to transportation routines of students with the appropriate staff\nRespond to inquiries of staff, the public, families, and/or students for the purpose of providing information and/or direction as may be required\nAnswers telecommunication systems for the purpose of screening, transferring, responding to inquiries and/or taking messages\nCoordinates Food Service/Kitchen operations and account transactions by organizing and prioritizing tasks in a fast-paced environment, maintaining a valid Food Handler's Card, following all food safety requirements, and ensuring efficient meal service for students.\nResponds appropriately in emergency and crisis situations, sometimes being responsible for staff notification of emergencies, the monitoring of emergency evacuations, and lock-in/lock-out procedures\nMakes independent decisions within established guidelines and reporting structure\nWorks in conditions which involve frequent interruptions while effectively attending to people and tasks\nCommunicates sensitive information to staff, students, parents and community members, respecting the confidentiality of administration, staff, students, and organizations of the community\nFollows proper procedure for dispensing medication and giving first aid and stays current on all medical trainings Med Admin, BBP, Glucagon, First Aid/CPR, SAR, etc.) and maintains the school AED\nPrioritizes multiple tasks from a variety of sources, ensuring timely completion\nTracks and maintains student attendance and reports to staff and parents\nUses data entry to manage student information\nMaintains student records including academic, behavioral, health, legal, and special education as well as providing reports to staff as needed\nTracks student immunizations and upholds immunization laws\nMaintains and operates the health room\nTracks building use information and communicates with staff on needed set-up and maintenance\nContributes to the maintenance and distribution of all building keys and security badges as needed\nPrograms and prints copies of school bell schedules\nEnsures incident reports for injuries are completed and submitted\nAssists in updating the building website and communications\nResponds to daily needs for cleaning in and around the school\nThis job description is not intended to be and should not be construed as an inclusive list of all of the responsibilities, skills, or working conditions associated with the position.

WORKPLACE EXPECTATIONS

\nAt all times, display acceptable professional and ethical standards, including confidentiality, courtesy, honesty, a cooperative positive attitude, reliability, punctuality, accuracy, efficiency, timeliness in respect to deadlines, responsibility, and respect toward others\nDemonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean, and appropriate manner for the assignment and work setting\nHave regular and punctual attendance\nConfer regularly with immediate supervisor\nFollow all district policies, work procedures, and reasonable requests by proper authority\nMaintain the integrity of confidential information relating to a student, family, colleague or district patron\n

EVALUATION

\nPerformance of this job will be evaluated in accordance with the provisions of the Collective Bargaining Agreement between Corbett School District and CACE.\n

ADA REQUIREMENTS FOR ESSENTIAL RESPONSIBILITIES

\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nThe employee is regularly required to talk or hear\nThe employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down a step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl\nThe employee must frequently lift and/or move up to 30 pounds\nSpecific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus\nThis position entails sitting/standing at a computer terminal and workstation 6 - 8 hours a day While performing the duties of this job, the employee is occasionally exposed to outside weather\n

AN EQUAL OPPORTUNITY EMPLOYER

\nCorbett School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, disability, parental or marital status, age, or genetic information. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 (ADA) and the ADA Amendments Act of 2008 (ADAAA). Disabled persons may contact Human Resources at (503) 261-4200 for additional information or assistance.

Position Type:

Full Time\n

Salary:

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