Project Assistant

Project Assistant Swinerton - 4.0 Portland, OR Job Details Full-time 11 hours ago Qualifications Phone communication Word processing Writing skills English High school diploma or GED Typing Clerical experience Productivity software

Full Job Description Job Description Summary:

To provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department.

Job Description:

POSITION RESPONSIBILITIES AND DUTIES

Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant Answer phones - screen/handle routine items and direct calls as appropriate Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor's attention Assist with travel arrangements, planning itineraries and scheduling meetings Assist with administration of office/jobsite facilities, as assigned Maintain inventory of office supplies and materials, and order or purchase as needed Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor's signature Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files Distribute plans Distribute Invitation to Bid packages Input commitment data to cost reporting system Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders) Track signed, returned commitments Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing Follow job close-out procedures including archiving project plans and files Complete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS

High School Diploma or equivalent Minimum two years of administrative experience Ability to keyboard 45 wpm accurately Proficient in knowledge and use of word-processing and spreadsheet software Working knowledge of general office procedures and office machines Proficient in English verbal communication skills, including professional telephone manner Proficient in written communications skills, including business writing skills Reliability, dependability and flexibility About Us Welcome to Swinerton—Building Excellence Since 1888 Swinerton is a 100% employee-owned construction company with a legacy of shaping skylines, transforming communities, and delivering award-winning projects across the United States. Since our founding in 1888, we have remained forward-thinking, operating with accountability, integrity, and a passion for building what matters. As an integrated ecosystem of expertise, Swinerton brings together talented professionals from diverse backgrounds to deliver innovative and efficient construction solutions. Our collaborative, interdisciplinary approach sets us apart, allowing us to respond to any project challenge—regardless of size, location, or complexity. When you join Swinerton, you become part of a dynamic network of employee-owners who are committed to excellence, safety, and continuous growth. We invest in your development, offer competitive benefits, and empower you to make a meaningful impact on every project and in every community we serve. Discover how you can build your future with Swinerton. Explore our open positions and join a team that leads with ownership, integrity, and a shared commitment to success. Swinerton—Building is not just what we do; it is who we are. www.swinerton.com Swinerton is an Equal Employment Opportunity, Minority, Women, Disability, and Veteran Employer. Our Company is an equal opportunity and affirmative action employer. We have a commitment to provide equal hiring, training, compensation, promotion, transfer, layoff and recall benefits to all individuals without regard to gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation. We are committed to the safety and security of everyone interested in our company-including those who visit us online. Please note that Swinerton will only invite you to submit work history and personal information related to employment through our career portal Workday (which requires the set-up of a login) and communication will only come from individuals with an email address ending in @swinerton.com. If you receive fraudulent communication please inform us by emailing .