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TeamAvamere.com Job Summary An Administrative Assistant in a long-term care facility supports the facility's daily operations by performing a variety of clerical and administrative tasks. Key responsibilities include managing communication, scheduling appointments, maintaining records, and assisting with resident-related paperwork. They also play a role in coordinating with other departments and ensuring smooth communication between staff, residents, and their families. Essential Duties and Job Responsibilities Answering phones, responding to emails, and relaying messages to appropriate personnel. Scheduling resident appointments, staff meetings, and other facility events. Maintaining accurate and up-to-date resident records, employee files, and other important documents. Typing, filing, photocopying, and distributing documents. Assisting with resident paperwork, such as admissions and discharges, and coordinating with other departments for resident care. Ensuring adequate inventory of office and medical supplies. Facilitating communication between different departments and staff members. Entering and updating information into the facility's computer system. Assisting with basic bookkeeping tasks, such as invoice processing. Providing friendly and helpful point of contact for residents, families, and visitors. Other duties as assigned. Requirements and Qualifications One or more years of experience in a clerical position in healthcare setting. Have a passion for caregiving and enhancing the quality of life for our residents Excellent verbal and written communication skills are essential for interacting with residents, families, and staff. The ability to manage multiple tasks, prioritize effectively, and maintain detailed records Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software. The ability to provide positive and helpful experience for residents and visitors. The ability to address issues and find solutions efficiently We believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind—so you can focus on making a difference every day.
AS
Avamere Skilled Advisors, LLC
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Oregon data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$49,352 / year median in Oregon
-4% projected decline
Job Description
Administrative Assistant Type:
Full-Time Shift:
Monday-Friday, 9am-4:30pm (includes 30 minute unpaid lunch)Location:
Avamere at Suzanne Elise - 101 Forest Dr., Seaside, OR 97138 Apply at www.TeamAvamere.com Job Summary An Administrative Assistant in a long-term care facility supports the facility's daily operations by performing a variety of clerical and administrative tasks. Key responsibilities include managing communication, scheduling appointments, maintaining records, and assisting with resident-related paperwork. They also play a role in coordinating with other departments and ensuring smooth communication between staff, residents, and their families. Essential Duties and Job Responsibilities Answering phones, responding to emails, and relaying messages to appropriate personnel. Scheduling resident appointments, staff meetings, and other facility events. Maintaining accurate and up-to-date resident records, employee files, and other important documents. Typing, filing, photocopying, and distributing documents. Assisting with resident paperwork, such as admissions and discharges, and coordinating with other departments for resident care. Ensuring adequate inventory of office and medical supplies. Facilitating communication between different departments and staff members. Entering and updating information into the facility's computer system. Assisting with basic bookkeeping tasks, such as invoice processing. Providing friendly and helpful point of contact for residents, families, and visitors. Other duties as assigned. Requirements and Qualifications One or more years of experience in a clerical position in healthcare setting. Have a passion for caregiving and enhancing the quality of life for our residents Excellent verbal and written communication skills are essential for interacting with residents, families, and staff. The ability to manage multiple tasks, prioritize effectively, and maintain detailed records Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software. The ability to provide positive and helpful experience for residents and visitors. The ability to address issues and find solutions efficiently We believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind—so you can focus on making a difference every day.