Administrative Assistant

Description We are looking for a highly organized Administrative Assistant to support compliance and contract administration activities in Pennsylvania. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office setting and can manage detailed documentation with accuracy and consistency. The role will support special programs by coordinating paperwork, tracking submissions, and helping keep billing and contract records current. Candidates with experience in construction, engineering, or a legal environment related to contracts will be especially well suited for this position.

Responsibilities:

• Prepare, organize, and submit high volumes of compliance, contract, and program-related documentation within required timelines.
• Review incoming materials carefully to verify completeness, accuracy, and alignment with internal and client requirements.
• Maintain orderly records for contracts, submittals, invoices, and supporting documents so information is easy to retrieve and audit.
• Assist with billing administration, including compiling backup documentation and coordinating details related to AIA billing processes.
• Provide front-office administrative support by answering inbound calls, directing inquiries, and assisting visitors as needed.
• Enter and update data in office systems with a strong focus on precision and consistency across records.
• Support special projects by tracking deadlines, following up on outstanding items, and helping ensure deliverables are submitted on time.
• Work closely with internal teams to coordinate administrative activities and keep compliance-related tasks moving efficiently. Requirements
• Previous experience in an administrative, office support, or contract administration role.
• Strong attention to detail with the ability to review documents thoroughly and identify missing or inconsistent information.
• Proficiency in data entry and general administrative office functions.
• Experience handling incoming calls and providing attentive front-desk or receptionist support.
• Familiarity with contract documents, submittals, invoicing, or compliance-related paperwork.
• Knowledge of AIA billing is preferred.
• Industry background in construction, engineering, or a law firm environment is highly desirable.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .