An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Job Overview Are you an organized, detail-oriented professional who enjoys keeping operations running smoothly? The Diocese is seeking a dependable Administrative Assistant to support the Director of Diocesan Construction (DiCon) and Maintenance Department. This vital role serves as a central point of contact for parishes, vendors, and staff while helping manage administrative processes that support diocesan properties and ministries.
What You'll Be Doing:
Keep Operations Running Smoothly:
Provide administrative support, manage correspondence, maintain records, and prepare reports and documents.
Coordinate Essential Processes:
Process invoices, track financial records, and work with the Finance Office to ensure timely payments. Support the
Team:
Review timecards, maintain departmental calendars, and coordinate meetings, site visits, and project schedules.
Manage Property-Related Tasks:
Monitor utility accounts and billing, assist with insurance claims, and communicate with parishes, vendors, and service providers. Be a
Key Resource:
Respond to inquiries and help ensure the day-to-day efficiency of the department.
What We're Looking For:
Administrative Experience:
High school diploma or GED with 3-5 years of office experience. Experience in nonprofit, religious, construction, or facilities environments is a plus.
Strong Technical Skills:
Proficiency with Microsoft Office, email, databases, and standard office technology.
Excellent Organization:
Ability to manage multiple priorities, maintain accurate records, and meet deadlines.
Professional Communication:
Strong written and verbal communication skills with a customer-service mindset.
Dependable and Proactive:
Self-motivated, adaptable, detail-oriented, and committed to accuracy and teamwork.
Mission-Focused:
Supportive of the mission, values, and teachings of the Catholic Church. Why Join Us?
Meaningful Work:
Support projects and services that strengthen parishes and diocesan ministries.
Collaborative Environment:
Work alongside dedicated professionals committed to serving the Church and local communities.
Varied Responsibilities:
Enjoy a diverse role that combines administration, coordination, and project support. Make an
Impact:
Your work helps ensure diocesan facilities and operations effectively serve parishioners across the region.
Part-Time Schedule:
Benefit from a part-time position with a consistent weekday schedule. Ready to put your administrative skills to work in a role that truly makes a difference? Apply today and become an important part of supporting the mission and ministries of the Diocese. To see complete job descriptions for this position and others, visit our website at http://humanresources.dioceseaj.org.
Job Type:
Part-time Pay:
$15.00 - $18.00 per hour
Benefits:
Employee assistance program Application Question(s): Are you currently a practicing Catholic in good standing with the Church? Yes or No answer required. Are you comfortable working in a position that directly supports the mission and work of the Catholic Church? Yes or No answer required. Are you willing to undergo a comprehensive background check and child protection clearances, as required by Diocesan Policy? Yes or No answer required. Are you proficient in the Microsoft Office Suite? Yes or No answer required. If offered the job, when would you be able to start?
