An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant (Part-Time) Neumann University is currently seeking a qualified applicant for the part-time position of Administrative Assistant within the university's Mission & Ministry area.
Duties & Responsibilities:
Provide comprehensive administrative, logistical, and program support to advance the Catholic and Franciscan mission of Neumann University.
Provide primary administrative support to the Vice President for Mission and Ministry and ministry staff.
Manage calendars, schedule meetings, coordinate appointments, and prepare meeting materials and minutes.
Maintain organized digital and physical filing systems, records, and databases.
Process purchase orders, expense reports, reimbursements, and budget tracking in accordance with university policies.
Manage office supplies, equipment, name badges, and vendor relationships.
Reserve spaces, arrange technology, order materials, and coordinate hospitality needs.
Maintain annual calendars of ministry programs and events.
Serve as the first point of contact for visitors, phone inquiries, and email communications.
Support Student Affairs with occasional ordering.
Schedule daily Mass intentions.
Handle sensitive information with discretion and maintain confidentiality.
Represent the Mission and Ministry Unit with hospitality, respect, and cultural sensitivity.
Qualifications:
Associate degree preferred
Prior experience in an education or business office setting
Proficiency in technological applications, computers, and word processing software including the Microsoft Office Suite applications and social media platforms
Effective oral and written communication skills
Ability to plan, organize, attend to details, take initiative, and work independently to complete tasks
Ability to prioritize and multi-task in a busy work environment with frequent distractions.
Ability to maintain a hospitable and professional office environment
Ability to handle and communicate confidential information
Willingness to adjust work schedule when needed
Candidates must possess an understanding of, appreciation for, and congruence with the Catholic Franciscan mission of the University.
Benefits Include:
Health Insurance (Medical/Vision/Dental) Option
403(b) Retirement Plans with Potential Employer Contribution
Vacation/Sick/Personal Time
14 University Holidays
Life, Short-Term Disability, & Long-Term Disability Insurances
Potential Tuition Benefits Review of applications will begin immediately and continue until the position is filled.
