CS-2026-56199-00103

Department Department of Human Services Division HS Ebensburg Ctr Opening Date 08/11/2026 Closing Date 8/24/2026 11:59 PM Eastern Job Code 00103 Position Number 00146908 Union AFSCME Bargaining Unit A1 Pay Group ST04 Bureau / Division Code 00210877 Bureau / Division Ebensburg Center Worksite Address 4501 Admiral Peary Highway City Ebensburg, Pennsylvania Zip Code 15931 Contact Name HHS Intake Contact Email ra-oahhsintakesec@pa.gov

THE POSITION

Join the Department of Human Services (DHS) at the Ebensburg Center as a Clerical Assistant 3 and make a meaningful impact each day. In this role, you help coordinate staffing, maintain essential documents, and support a large residential facility that operates around the clock. Your attention to detail and ability to manage complex information will strengthen daily operations for staff and supervisors. Become part of a team that depends on strong organization and clear communication. Watch this video to see how you can make a difference at the Ebensburg Center!

DESCRIPTION OF WORK

This position supports the Centralized Scheduling Office by managing staffing details, maintaining accurate records, and assisting with daily coordination needs across all residential units. As a Clerical Assistant 3, you will perform the following duties:

Staff Scheduling:

Coordinate state and contracted staff schedules across all shifts in a residential facility operating every day of the year\n

Record Management:

Maintain accurate logs, reports, overtime records, and time and attendance documentation\n

Communication Support:

Share schedule updates with units and respond to staffing issues as they arise\n

Leave Processing:

Conduct vacation selection periods, complete documentation, and manage seniority based scheduling details\n

Overtime Coordination:

Apply overtime rules, track restrictions, and follow required procedures for voluntary and mandatory overtime\n

Clerical Oversight:

Assist with assigning work, reviewing tasks for accuracy, and training staff on office processes Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

Full-time employment\nWork hours are 10:30 PM to 6:30 AM, Wednesday - Sunday, with a 30-minute lunch.\n

Telework:

You will not have the option to telework in this position.\n

Salary:

In some cases, the starting salary may be non-negotiable.\nYou will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS

Minimum Experience and Training Requirements:

One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or\nOne year of moderately complex clerical experience; or\nAn equivalent combination of experience and training.

Other Requirements:

You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.\nYou must be able to perform essential job functions.

Legal Requirements:

A conditional offer of employment will require a medical examination.\nThis position falls under the provisions of the Older Adult Protective Services Act.\nUnder the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance. In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants. How to

Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/educaion).\nIf you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your clam to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.\nYour application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.\nFailure to comply with the above application requirements may eliminate you from consideration for this position.\nAll application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

Pennsylvania law (51 Pa. C.S. •7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

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