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Administrative Assistant/ Program Support
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Woodhaven Recovery
Factoryville, PA (In Person)
$37,440 Salary, Full-Time
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Job Description
Administrative Assistant/ Program Support 213 New Hope Lane, Factoryville, PA 18419 $37,440 a year - Full-time $37,440 a year - Full-time Woodhaven Recovery is seeking a reliable, organized, and flexible Program Administrative Assistant to support the daily operations of our residential recovery program for adolescent boys in early recovery from substance use disorder. This is primarily an administrative support role, with some resident transportation and supervision responsibilities as needed. The right person will help keep the program organized by supporting calendars, documents, ordering, Canva projects, scheduling, systems, communication, and general day-to-day operations. Because Woodhaven is a small, hands-on residential program, this person must also be comfortable working around adolescent boys, driving residents to appointments or activities, and supervising residents when an additional staff member is needed. Responsibilities Administrative and program support, including calendars, scheduling, forms, spreadsheets, filing, printing, scanning, and organizing documents. Helping create and maintain systems, checklists, trackers, calendars, supply lists, and other tools that help the program run smoothly. Supporting routine ordering of office, household, school, activity, event, and program supplies. Assisting with Canva projects, including flyers, signs, schedules, event materials, simple graphics, and program documents. Preparing materials for meetings, family events, resident activities, staff needs, admissions, and special projects. Helping with basic proofreading, formatting, printing, organizing, and follow-up tasks. Driving residents to appointments, errands, activities, and other program-related commitments when needed. Providing appropriate supervision during appointments, outings, activities, or waiting periods. Supporting staff with resident-facing tasks when an extra adult is needed. Qualifications Highly organized, dependable, and able to follow through. Comfortable with administrative work and able to manage multiple tasks. Able to use or learn Canva, spreadsheets, calendars, email, and basic office systems. Clear communicator with strong attention to detail. Flexible, practical, and willing to help where needed. Warm, calm, and appropriate with adolescents. Comfortable driving and supervising adolescent boys when needed. Valid driver's license required. Must be able to pass a background check and drug screening. Experience in administrative support, schools, youth programs, residential programs, recovery settings, or human services is helpful, but not required. About Woodhaven Recovery Woodhaven Recovery is a residential recovery program for adolescent boys. Our program combines recovery principles, academics, clinical coordination, recreation, family involvement, and individualized planning. This role is ideal for someone who enjoys administrative work, likes helping a team stay organized, and is comfortable occasionally assisting with residents in a meaningful, mission-driven environment.