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Job Description
JobID:
443
Position Type:
Secretarial/Clerical/Secretary Date Posted:
5/21/2026
Location:
Educational Services Title:
Dept. A - Class II 10 month Secretarial Position Reports to:
Building Principal Job Summary:
To assure the smooth and efficient daily operations of the given office and to continuously improve efficiency and accuracy in the performance of job responsibilities:
Essential Functions:
Performs general office duties, including but not limited to telephone/email, intercom message systems, mailing duties, receptionist duties, preparation/editing of correspondence/reports, scheduling, general filing, photocopying, maintaining records, and monthly reports. Uses computer/technology skills in performance duties, such as use of the Internet, accessing databases, spreadsheet design, desktop publishing and creation of forms. Updates skills to ensure ability to use technology and implement new practices and procedures as they are developed. Greets and assists visitors. Assists building population (students, parents, staff, and administrators) with requests and assigned tasks. Receives and dispatches messages. Functions as registrar to receive submissions hand delivered by parents/guardians. Ensures equipment in work area is kept stocked with paper, ink, toner, or similar items necessary to their daily use and maintained in working order, addresses minor malfunctions, maintains appropriate inventory and recommends service when needed for issues which cannot be handled in house. Maintains confidentiality with all District information, including District and school population information. Supports central office administration by entering and tracking assigned information, classifies, sorts and files correspondence or other data, and compares information or data with other records for verification. Promptly completes notification calls to individuals relating to emergencies as directed. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. Education High School diploma required Cognitive Ability Ability to communicate effectively, to organize tasks, to handle multiple tasks and to exercise good judgement. Ability to follow written and verbal directions, to read and write, to communicate effectively, to organize tasks, to handle multiple tasks, and to exercise good judgement. Ability to establish and maintain productive working relationships with staff, business associates, and general community. Ability to work on multiple task and prioritize appropriately. Ability to exercise initiative and make independent decisions to reschedule work to meet deadlines or to effectively handle emergency work. Ability to recognize areas of concern relating to assigned areas of responsibility and propose or recommend appropriate solutions to problems. Ability to work some evenings and weekends, sometimes with little or no notice. Ability to recognize areas of concern relating to educational administration issues and propose or recommend appropriate solutions to problems. Ability to identify and isolate issues and develop rational solutions to problems. Ability to administer policy in a manner consistent with good judgement and sound rationale. Ability to generate genuine enthusiasm for positive and meaningful change. Ability to understand up-to-date management methods and the ability to apply them to administration and instructional services. Ability to supervise others using acceptable human relations skills. Ability to communicate in both oral and written form. Ability to foster and maintain positive relationships with the Board, students, parents, and staff. Ability to make appropriate decisions rapidly and with ease, using prudent judgment and common sense. Specific Skills Ability to operate various office equipment. Must possess active listening skills and conflict mediation skills. Plans and prioritizes assignments effectively. Able to handle several ongoing tasks and projects at once. Able to adjust to changes in the work environment. Reports to work on time, gives a full day's work and makes effective us of time while on the job. Maintains a good attitude toward administration, fellow employees and the public. Maintains productive working relationship with immediate supervisor. Demonstrates the ability to acquire the skill required to operate new and existing software and hardware. Ability to compose clear, concise sentences and paragraphs. Workplace Expectations Shows initiate and the ability to complete assigned tasks without supervision. Ability to communicate, comprehend and perform complex computations. Ability to compose clear, concise sentences and paragraphs. Ability to organize office setting to efficiently accomplish task Ability to work independently and make work-related decisions Ability to exercise good judgment in prioritizing tasks. Ability to appropriately handle confidential information in accordance with district policies. Acknowledges individuals' requests and handles them in a friendly and courteous manner. Promotes a positive team environment through active cooperation with others. Maintains awareness of the School District's policies and procedures. Follows the chain of command. When appropriate, incorporates progressive ideas/concepts into daily responsibilities. Dresses appropriate for job environment.
on the phone, in person, and in groups Hearing; on the phone, person to person and in groups Vision; near, midrange, far, peripheral, depth and color Use of computer, use of telephone, pushing, pulling and lifting.
