Job ID:

5825320\n

Application Deadline:

Jul 19, 2026 11:59 PM (Eastern Standard Time)\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\nThe Executive Secretary to the Director of Food Service provides high-level administrative, financial, and operational support to the Food Service Department. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality. The Executive Secretary serves as a key liaison between the Food Service Department, district staff, parents, schools, vendors, and financial institutions to ensure efficient daily operations.\nEssential Duties and Responsibilities\nAdministrative Support\nProvide executive-level administrative support to the Director of Food Service.\nCoordinate and maintain the department catering calendar and schedule catering events.\nSchedule interviews and assist with employment-related administrative processes.\nCoordinate staff substitute assignments and floater coverage to support daily operations.\nProcess transfers of food, equipment, and supplies between schools and department locations.\nMaintain department records, files, and confidential documentation.\nAssist with special projects and perform other administrative duties as assigned.\nFinancial Management\nProcess accounts payable and accounts receivable transactions.\nPrepare, print, process, and distribute vendor and reimbursement checks.\nApprove payroll and prepare payroll-related journal entries.\nComplete bank reconciliations and reconcile cashier reports.\nPrepare journal entries for payroll, subsidies, and subledger transactions.\nReconcile department credit card statements, maintain receipts, and retrieve supporting documentation, including online purchases.\nPrepare and process bank deposits, including cash and checks received by the department.\nEnsure timely collection and secure deposit of funds from district schools.\nCoordinate banking needs, including ordering deposit books, bank bags, change funds, and petty cash.\nCollect and maintain banking documentation as required.\nPrepare financial reports and supporting documentation for School Board meetings and administrative review.\nStudent Meal Program Administration\nReview and approve free and reduced-price meal applications.\nProcess Direct Certification information in accordance with USDA and state regulations.\nCoordinate the annual meal benefit verification process.\nMaintain student meal account systems, including EZSchoolPay, and provide customer support to parents regarding account questions and troubleshooting.\nGenerate and distribute student meal account balance notifications and staff account balance reminders.\nFood Service Operations\nMaintain and update menus within Nutrislice.\nImplement menu revisions and updates as directed.\nCreate and maintain recipes within PrimeroEdge.\nComplete annual rollovers and system maintenance for PrimeroEdge and eTrition.\nAdd new food items to ordering guides and maintain product information.\nProcess and approve department purchasing requests, including Amazon orders.\nCoordinate ordering of disposable supplies and materials for catering operations.\nReporting and Compliance\nPrepare operational and financial reports for district administration and the School Board.\nMaintain accurate records to support state, federal, and district reporting requirements.\nEnsure compliance with USDA regulations, district policies, and applicable financial procedures.\nAssist with audits and provide requested documentation.\nQualifications\nExperience with financial recordkeeping, banking, and accounting.\nProficiency in Microsoft Office Suite, including Excel, Word, and Outlook.\nExperience with student nutrition software, accounting systems, and online payment platforms is preferred.\nExcellent organizational, communication, and customer service skills.\nAbility to manage multiple priorities with accuracy and attention to detail.\nAbility to maintain confidentiality and exercise discretion in handling sensitive information.\nHours - Monday through Friday, 7:30 a.m. until 3:30 p.m.\n

Deadline:

July 19, 2026\n

Position Type:

Full-Time\n

Salary:

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