Secretary

Secretary McKeesport Area School District McKeesport Area School District - McKeesport, Pennsylvania This job is also posted in McKeesport Area School District Job Details

Job ID:

5732119

Application Deadline:

Posted until filled

Posted:

Today

Starting Date:

Immediately Job Description

Position Title:

Secretary

Reports To:

Building Principal / Department Supervisor

Position Summary:

The Secretary provides clerical and administrative support to ensure the efficient operation of the school or department office. This position serves as a key point of contact for students, staff, families, and community members while maintaining a professional, organized, and confidential office environment.

Essential Duties and Responsibilities:

Provide front office coverage, including greeting visitors, staff, and students in a professional and welcoming manner Answer and direct phone calls; take and relay messages accurately Perform general clerical duties such as filing, copying, scanning, and data entry Maintain student, staff, and office records in accordance with district procedures Assist with attendance, student sign-in/sign-out, and daily record keeping Prepare correspondence, reports, forms, and other office materials Utilize district systems (e.g., student information systems, email, scheduling tools) as needed Support communication with parents/guardians via phone, email, or written correspondence Manage incoming and outgoing mail, deliveries, and office supplies Schedule appointments, meetings, and maintain calendars as assigned Maintain confidentiality of student and staff information in accordance with district policies and FERPA Provide support for building-level or departmental needs as directed by administration

Qualifications:

High school diploma or equivalent required Prior clerical or office experience preferred, especially in a school setting Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office technology Strong organizational, communication, and interpersonal skills Ability to multitask and work in a fast-paced environment Ability to maintain strict confidentiality Customer-service oriented mindset

Working Conditions:

Fast-paced school or office environment Frequent interruptions and need for flexibility Interaction with students, staff, parents, and community members

Physical Requirements:

Ability to sit and stand for extended periods Ability to lift and carry light materials (up to 25 lbs.) Manual dexterity for operating office equipment

Additional Requirements:

Must meet all state and district clearances (e.g., background checks, child abuse clearance, FBI fingerprinting) Ability to follow district policies and procedures

Position Type:

Full-Time