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Administrative Assistant
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Romualdi, Davidson & Associates
Monroeville, PA (In Person)
$48,000 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! You will serve a vital role supporting our engineering staff, as well as the book keeper to ensure prompt invoicing and reimbursements. Duties Manage front desk responsibilities, greeting visitors and directing calls with professionalism and warmth Operate multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette Maintain organized filing systems, including digital files via Google Workspace and Microsoft Office applications Support office management activities such as calendar management, appointment scheduling and coordinating meetings. Set up, proofread and finalize reports using Microsoft Word. This will include inserting PDF documents and attachments, as needed. Use DropBox to manage transfer of data to/from clients. Use Access database to enter and manage projects. Process daily mail and respond to email inquiries. Familiarity with QuickBooks necessary to set up projects. Assist with maintenance of company website. General clerical tasks such as proofreading documents, preparing correspondence, and managing office supplies Requirements Proven office experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Experience with QuickBooks or other bookkeeping software is highly desirable Excellent computer literacy with the ability to learn new software quickly Strong typing skills and familiarity with data entry procedures Demonstrated customer service skills with professional phone etiquette and positive attitude Ability to manage multiple tasks efficiently while maintaining a high level of accuracy and professionalism Join us in creating a supportive environment where your organizational talents can shine! This role is perfect for proactive individuals eager to grow their administrative expertise in a lively, fast-paced setting.