Position Summary:

Administrative assistants report to the Administrative Office Manager and may perform the duties of the Administrative Office Manager in their absence. Administrative Assistants perform clerical and administrative support functions for the police department. Administrative Assistants assist with administrative functions, including properly presenting all required correspondence, reports, and memorandums. They interact with court staff, DA staff, and other law enforcement personnel to prepare the proper legal distribution of criminal justice records and information and schedule court. Administrative Assistants issue and collect fees due for various township permits that fall under the police department's jurisdiction, including solicitor permits, special parking permits, and alarm permits. They also complete the required police report on any minor incidents received via telephone or by "walk-in" complainants at the police department during normal business hours. Minimum Requirements to Hold this

Position:

1)

Education/Experience/Training:

Should have a minimum of a high school diploma and at least one year of experience in a similar capacity. A background of integrity and maintaining confidentiality is important due to the sensitive nature of a police department and personnel documents. 2) Comprehensive Knowledge of the following: Proficiency and experience using Microsoft Word, Excel, and Outlook. General knowledge of office practices and procedures. 3)

Licenses/Certificates/Registrations:

A Valid Pennsylvania Driver's License. 4) Ability To Operate or Use the

Following:

Standard office equipment, including but not limited to computer, printer, copy machine, fax machine, etc.

ESSENTIAL FUNCTIONS OF THE POSITION

Exercise good judgment and initiative and perform job functions under general supervision. Follow written and oral instructions to accomplish assignments. Assist the Administrative Office Manager in any duties related to their position and perform in their absence. Perform administrative functions such as the recording of presentations, correspondence, reports, billing, and memorandums. Reviewing said records for accuracy is necessary. Issue and process township PD permits (solicitor, parking, alarm, etc.) Complete police reports on minor incidents called in or by a "walk-in" complainant. Maintain privacy of confidential records, correspondence, and/or files. Communicate effectively in writing, orally, and with others to understand and convey information in a manner consistent with job functions. Establish and maintain effective working relationships with co-workers, other departments, the public, etc. Carry out job functions without posing a health or safety threat to self or others. Attend meetings and record minutes as required. Assist other departments as needed. Maintain acceptable attendance standards. Observe detained women or children as needed when a female officer isn't present Physical Demands of Job (also see page 4) Ability to sit for extended periods of time while working. Constant hand, finger, and arm use and excellent eye-hand coordination. To occasionally function in activities involving walking, bending, squatting, reaching, and climbing stairs. To occasionally stand for extended periods of time. Ability to hear clearly and speak intelligibly. Ability to see and perform visual activities such as closing paperwork, using a display monitor, reading, and writing. Reasonable accommodations will be made as required by applicable federal, state, and local law, provided such accommodations do not impose an undue hardship. Examples of Job Duties - This is not an exclusive list but merely a few examples: Assist with administrative functions, including correspondence, reports, and Right to Know requests. Maintenance of Police training records. Maintains records of criminal offense reports, arrests, and incident reports. Handle all daily functions of incoming phone calls and walk-ins in the lobby reception. Dispatch radio communications to officers. Maintain a calendar of events, including hearing notices and court appearances for District court, County court, juvenile court, and building 50 302 hearings. Submit continuance requests and schedule changes to the District Court. Enter police incident reports and review them for accuracy. Maintain arrest and complete District Attorney Court preparation. Enter traffic, non-traffic, and parking tickets in the records system. Issue solicitor permits and special parking permits. Complete minor incidents from incoming calls and walk-ins. Maintain alarm permit files and process bills and payments received. Process insurance requests for police accident reports and incident letter requests. Process background checks. Maintain office equipment and order office supplies. Complete special projects for surveys, statistics, and special cases. Updates dispositions on all cases from the District Court and Montgomery County Court. Enter data for selective and directive enforcement. Copy citations for court hearings. Copy and mail accidents, reports, and letters for insurance requests. Maintain cash boxes for all incoming fees and process mail daily Prepare receipts for incoming fees to be turned over to the Township for deposits. Copy reports for follow-up by officers and other Township officials. Process police department surveys Maintain all files for the Police Department. Maintain business listing (report changes to 911 for accuracy). Assist with proofs for Accreditation. Assist with set-up and clean-up for Police Department meetings and functions. Process local Police background checks for summer employment, etc. Creates daily logs for review if requested. Upload Accidents to CarFax (daily). Fingerprints for Licensing and Employment background checks. Update Court Dispositions from Juvenile, Montgomery County, and District Court. Enter warrants, mail, and track warrant notifications. Log and return expired and suspended licenses and registrations to PennDOT.

Hours:

Part-time, 15 hrs. per week (Monday Required and remaining hours flexible, No Remote) Expected hours: 15.0 per week

Work Location:

In person