Clerical Supervisor

Clerical Supervisor Salary $55,812.03 Annually Location District Court 15-3-01, Pottstown, PA Job Type Full Time, Non Exempt Job Number 04587 Department District Court Division Dist Court 15-3-01 Coventry Opening Date 06/16/2026 Closing Date Continuous Weekly Hours 35 Shift 8:30 AM to 4:30 PM Description Benefits Questions Summary The Clerical Supervisor provides supervisory clerical support, office management support, and administrative secretarial support services to ensure that clerical support and office functions are maintained at an acceptable level to meet departmental needs. Essential Duties Essential duties, tasks and accountabilities will vary and may include the following: Provide secretarial support to administrative and supervisory staff (e.g., personnel documents, contractual documents, correspondence). Oversee telephones, cell phones, pagers, office keys, housekeeping, conference room reservations and other facility-related issues. Maintain and order office supplies and equipment. Serve as liaison to General Manager. Assign, direct, instruct, support and follow-up clerical typing assignments and special projects (e.g., Senior Picnic, Senior Games, manuals, large mailings). Interview potential staff, train new clerical staff and perform yearly evaluations. Oversee clerical staff (e.g., ensure receptionist/telephone coverage; delegate assignments; oversee daily task schedule, such as data entry, mail delivery). Oversee and maintain computer and departmental filing system. Process mail. Perform clerical tasks, when necessary (back-up receptionist, telephone, filing, copying, data entry, mail routing, typing, etc.). Provide Advisory Council secretarial support. Perform other duties, tasks and special projects, as required. District Court Supervisor of all full and part time support staff on daily basis. Ensure that all State and County policies, rules, and procedures are adhered to on daily basis. Responsible for all financial reports (weekly, monthly, and annual) to State, County, and Municipal government. Responsible for daily maintenance of District Court checking accounts, including daily deposit preparation and monthly reconciliation. Responsible for daily assignments of work to support staff and ensuring smooth court operations. Considered personal staff to the Magisterial District Judge. Responsible for personal correspondence, MDJ's schedule, etc.... Responsible for compliance and preparation of yearly County and State audits including County procedural audits. Responsible for compliance with state retention schedule; preparing records for archives, destruction, etc... Prepare/assist with annual performance review of support staff. Interact with District Justice Administration staff. Respond to inquiries or request for data from District Justice Administrator. Train/make arrangements for training of new support staff or cross train of experienced staff. Prepare bi-weekly supply order requests and maintain supply inventory. Maintain relationship with facility landlord. Ensure sufficient staffing for on-call rotation. Prepare and submit accurate attendance records to District Justice Administration. Monitor vacation, sick and personal time. Assist Magisterial District Judge with interviews for vacant support staff positions. Deal with difficult customers. Responsible for receiving, opening, sorting daily mail for processing. Responsible for maintaining confidentiality Ensure that security measures in court are applied. Have knowledge of each Magisterial District Court departments (Civil, Criminal, Traffic, Non-Traffic)

Qualifications/Preferred Skills, Knowledge & Experience Minimum Requirements:

Associate's degree from an accredited college or university, or equivalent combination of education and experience. One year of moderately complex clerical work experience; or any equivalent experience and/or training that provides the required knowledge, skills and abilities. Intermediate skill to use a personal computer and various software packages. Strong verbal and written communication skills. Customer service experience or skills. Ability to work independently and proceed with objectives. Strong grammar and spelling skills. Ability to maintain confidential information and handle sensitive matters. Ability to work as part of a team. Ability to multi-task and carry tasks to completion. Accurate and detail-oriented. Ability to establish priorities. Ability to coordinate and direct work assignments. Ability to interface effectively with all levels of County management. Strong working knowledge of bookkeeping, budgets, spreadsheets and interpreting audits A valid driver's license may be required.

Preferred Skills, Knowledge & Experience:

At least three years of job-related experience and hands-on knowledge of administrative responsibilities. General understanding of Human Resource policies and procedures. Intermediate skill to use a personal computer and various software packages. Strong verbal and written communication skills. Strong grammar and spelling skills. Ability to coordinate and direct work assignments. Ability to maintain confidential information and handle confidential matters. Strong organizational and interpersonal skills Customer service experience or skills. Ability to work independently and proceed with objectives. Ability to maintain confidential information and handle sensitive matters. Ability to work as part of a team. Ability to multi-task and carry tasks to completion. Accurate and detail-oriented. Ability to establish priorities. Ability to interface effectively with all levels of county management. Ability to follow office protocol. Ability to establish priorities. Strong time management skills. Ability to handle and resolve recurring problems. Displays willingness to make decisions. Exhibits sound and accurate judgment. Flexibility (i.e., easily adapts to changes in the work environment). Balances team and individual responsibilities. General knowledge of legal records, guidelines and procedures. General knowledge and understanding of County of Chester policies and procedures.

Additional Information Computer Skills:

To perform this job successfully, an individual should have: Intermediate Word skills Basic Excel skills Basic Access skills Basic Outlook skills (Email and Calendar) Basic Internet skills (for research purposes) Ability to learn specialized computer programs. The County of Chester offers comprehensive benefits to our employees. Read more about our Benefits here. 01 What is your highest level of education? No formal Education High School Diploma or GED Associates Degree Bachelors Degree Masters Degree Doctorate or higher (includes Juris Doctorate and Medical Doctorate) 02 Are you proficient in Microsoft Excel, Word, Outlook, and data entry? Yes No 03 How many years of moderately complex clerical work experience; or any equivalent experience and/or training that provides the required knowledge, skills and abilities do you have? None less than 1 1+ 2+ 3+ 4+ 5+ 6+ 7+ 8+ 9+ Required Question Employer County of Chester Address 313 W Market St Suite 4302 West Chester, Pennsylvania, 19380 Phone 610-344-6000 Website https://www.chesco.org/