Special Education Secretary

Special Education Secretary Pottsgrove School District District Office - Pottstown, Pennsylvania This job is also posted in Pottsgrove School District Job Details

Job ID:

5769725

Application Deadline:

Jun 22, 2026 11:59 PM (Eastern Standard Time)

Posted:

Yesterday

Starting Date:

Immediately Job Description

JOB SUMMARY

Provide clerical support to the Supervisors of Special Education in a manner that is professional, diplomatic, and complies with confidentiality requirements.

PRIMARY DUTIES AND RESPONSIBILITIES

Perform clerical duties, including but not limited to answering the phone, opening and distributing mail, typing correspondence, and memos, and filing. Review IEPs/GIEPs and send back to Case Managers if corrections are needed. Set up state reporting for each IEP that is processed. Assign caseloads within the IEP writing system and update as needed for teachers, therapists and Guidance Counselors for IEPs, GIEP and 504s. Keep the Full Time Equivalent document up to date weekly so that caseload maximums and minimums are assured. Assist with the online management of the special education software system. Provide the transportation company with specialized transportation information from IEPs at the start of the school year and when requested or changed. Manages calendar for Supervisors of Special Education and assists with meeting preparations. Oversee tracking in state and district databases for students receiving special education services and staff to include transportation, scheduling as well as confidential records of these students. Distribute student records by Email as requested by other districts (when withdrawals occur) as well as request documents from students' previous districts and upload to IEP writer system and set up reporting. Attend and participate in all required meetings and training sessions. Support the Pupil Services Team with all compliance monitoring and corrective action processes as outlined by the state. Provide receptionist coverage on a rotating basis and as needed. Review processed IEPs to ensure the school team has Esigned the document. If signatures have not been received, reach out to let them know another link will be coming to Esign. Communicate with the MCIU in the coordinating of EI student records and evaluations. Distribute student records by Email as requested by other districts when withdrawals occur as well as request documents from students' previous districts and upload to IEP System and set up reporting. Communicate with alternative schools concerning placement of students to include setting up in-take procedures and transportation arrangements. Address parent needs via all forms of communication including unscheduled visits to the District Office. Assist with the coordination of extended school year services with oversight from the Special Education Supervisors. Perform other duties as assigned by the Director of Pupil Services and Supervisors of Special Education.

QUALIFICATIONS

One (1) experience in a business environment necessary High School diploma required Secretarial or business school preferred Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code) Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code) FBI Criminal History Record Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994 Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL DEMANDS

Ability to reach above and below the waist Ability to use fingers to pick, feel and grasp objects Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs. Ability to mostly sit with some walking, standing or moving throughout the work environment

SENSORY ABILITIES

Visual acuity Auditory acuity

WORK ENVIRONMENT

Typical office environment Subject to inside environmental conditions

TEMPERAMENT

Must possess excellent interpersonal skills Must be able to work in an environment with frequent interruptions Able to make judgments and work under high level of stress

COGNITIVE ABILITY

Ability to communicate effectively Ability to organize tasks Ability to handle multiple tasks Ability to exercise good judgment

SPECIFIC SKILLS

Must possess leadership skills Must possess computer skills Ability to operate various office equipment

HOURS:

7.5 hours per day

SCHEDULE

12-month, 260 days position

LOCATION

District Offices

PAY:

$22 per hour

BENEFITS

Competitive benefits package starting the first day of employment and includes healthcare and pension (PSERS). Generous paid time off. Must have current Act 34, 151 & 114 Clearances Pottsgrove School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Position Type:

Full-Time Job Requirements High School/Trade School degree preferred. Citizenship, residency or work visa required