Administrative Assistant

Position Title :

Administrative Assistant Pay Rate :

$47,300-$56,700 Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift :

Salaried Full- Time, Non-Exempt Physical Location :

720 Laurel Street, Reading, PA 19602

The Job You Will Perform:

Provide visible and active leadership in delivering excellent safety results. Actively participates in the facilities safety observation program Performs recordkeeping for all required documentation per IP record retention policy and regulatory requirements Manage hourly work schedules/payroll practices and attendance reporting Provides clerical support for the office and production team when needed Coordinates records retention for department Participates in SharePoint maintenance for the department Assists in managing general building maintenance by coordinating with maintenance and housekeeping Assists with scheduling meetings/teleconferences/appointments for managers and other staff members Supports meetings by ordering meals, coordinating meeting locations, and tracking equipment Arranges for company business lunches on and off-site Makes travel arrangements for managers and staff Coordinates the mail service needs for the department by picking up mail and delivering mail to Security at the beginning and at the end of each work day Orders and maintains office supplies Enters purchase requisitions and generates check requests when needed Updates procedures and policies as requested Seeks out and implements best practices using teams, databases, vendors, and other resources Performs any other duties related to the position of administrative assistant as directed by the managers or requested by the staff

The Skills You Will Bring:

Minimum of three (3) years administrative assistant experience required, 5+ years of experience preferred. Experience with payroll systems and SAP preferred Experience managing SharePoint preferred Must have strong computer experience using Microsoft Office and Excel as well as experience using reporting database systems. Experience working in a manufacturing/industrial environment is preferred. Instill safety as a core value within the team and effectively communicate a shared vision for safety Quickly develop thorough knowledge of mill equipment and systems Utilize excellent communication and interpersonal skills with the ability to communicate to groups and individuals at all levels Approach positional responsibilities in an inclusive manner by engaging all team members in area, department, and mill Utilize strong organizational skills to handle multiple tasks effectively Action Oriented, Timely Decision Making, Decision Quality, Organizing, Perseverance, Priority Setting, Problem Solving, Drive for Results, Time Management, Customer Focus, Integrity & Trust, Interpersonal Savvy, Listening, Peer Relationships, Dealing with Ambiguity, Functional/Technical Skills, Learning on the Fly, Self-Development, Technical Learning.