Temporary Administrative Assistant

Temporary Administrative Assistant Lower Windsor Twp.

LOWER WINDSOR TOWNSHIP TEMPORARY ADMINISTRATIVE ASSISTANT

Responsible To:

Township Manager/Secretary-Treasurer Professional Skills:

Excellent verbal and written communication skills. A professional demeanor and a cooperative attitude. The ability to exercise good judgment and to act with discretion, and diplomacy. The ability to multi-task and work well with other staff members, as well as have strong organizational and analytical capabilities. Flexibility as demands and priorities change.

Equipment Knowledge:

The ability to operate, maintain and troubleshoot equipment issues. Have an understanding in the basic operation and maintenance of the phone system, copier, paper shredder, comb bind machine, postage meter, and miscellaneous other office equipment.

Key Responsibilities:

Provide administrative support to the Township Manager, Secretary/Treasurer, Zoning Officer as required.

General Duties:

Greet all persons entering the building in a professional manner Answer incoming calls in a polite and courteous manner Handle cash and check transactions Accept reservations and payments for the Township's social hall and Rexroth Park pavilions Handle all incoming and outgoing mail General filing Update outdoor signage All other duties as assigned by the

Township Manager For Secretary/Treasurer:

Posting all receipts using the Sage accounting system Maintain the petty cash box On a monthly basis, mail out all Board approved vendor checks General filing for accounts receivable/payable

For Zoning Department:

Septic duties: A. Accurately document/scan all septic manifests onto an excel spreadsheet. Notify the SEO of any malfunctions B. Mail out septic postcard reminder notifications when needed Accurately update and maintain the following files: A. Special Temporary Permit properties B. Property files

For Highway Department:

Document property damage from snowplows and create a spring clean-up list

For Building Maintenance Department:

As needed, prepare rental signs for the pavilions

For Recreation Director:

Coordinate with the Recreation Director when scheduling events/programs

Other Duties:

Order office supplies

Required Knowledge, Skills, and Abilities:

Knowledge of Word, Excel, Publisher and Outlook Understand the English language, both written and oral Able to follow written and oral instructions Perform basic bookkeeping practices Experience with Sage Accounting a plus, but not necessary

Minimum Education and Experience:

Graduation from high school Experience in general office procedures three (3) years or more

Valid PA Driver's License Job Types:

Part-time, Temporary Pay:

$15.00 per hour Expected hours: 25.0 - 30.0 per week

Experience:

Office:

3 years (Required)

Work Location:

In person