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PL
Paul Lichtman
Administration Assistant with booking keeping experience
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Pennsylvania data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$44,772 / year median in Pennsylvania
-20% projected decline
Job Description
Administration Assistant with booking keeping experience Paul Lichtman Ardmore, PA Job Details Part-time $30 - $45 an hour 3 hours ago Benefits Flexible spending account Qualifications Accounting systems Computer operation Microsoft Outlook Phone communication Computer literacy Spreadsheets Accurate transaction records management Administrative experience Financial records review Financial record maintenance QuickBooks Telephone systems Multi-line phone systems Technical Proficiency Editing Office phone management Quality data entry Full Job Description Job Summary We are seeking a dynamic and detail-oriented Administration Assistant with proven bookkeeping experience to join our team. This role offers an exciting opportunity to support daily office operations, manage client communications, and handle financial record-keeping with precision and professionalism. The ideal candidate will be highly organized, tech-savvy, and capable of multitasking in a fast-paced environment. Your energetic approach will help ensure smooth office workflows while providing exceptional customer support and administrative assistance. Duties Perform data entry tasks accurately using productivity software such as Microsoft Office and spreadsheets to maintain organized records Handle calendar management and scheduling for team members, appointments, and meetings efficiently Maintain bookkeeping records using QuickBooks or similar accounting software, including invoicing, expense tracking, and financial reconciliation Support office management tasks such as ordering supplies, organizing files, and coordinating office logistics Provide excellent customer service by responding promptly to client inquiries via phone or email and ensuring clear communication Proofread documents, prepare Word processing materials, and assist with clerical duties to support overall office productivity Requirements Proven experience in office administration with a strong background in bookkeeping using QuickBooks or comparable software Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills Strong organizational skills with the ability to prioritize tasks effectively in a busy environment Exceptional phone etiquette skills and experience managing multi-line phone systems for professional communication Previous experience in front desk operations, customer service, or personal assistant roles is highly desirable Demonstrated attention to detail with proofreading and data accuracy skills Ability to manage time efficiently and handle multiple responsibilities simultaneouslyJoin us to be part of a vibrant team where your administrative expertise will make a meaningful impact! We value energetic professionals who thrive on organization, technical proficiency, and delivering outstanding support. This paid position offers an engaging environment where your skills will be recognized and nurtured as you contribute to our success.