Administrative Assistant

To Apply for this Job Click Here Our client is seeking a highly organized, tech‑savvy Administrative Assistant to support day‑to‑day operations within a fast‑growing, tech firm. This is an operations‑forward support, ideal for someone who enjoys process, coordination, and being a true multiplier for a deal team. Hours are approximately 10:00am-5:00pm with flexibility, and the role follows a hybrid schedule with three days onsite and two days remote.

Key Responsibilities:

Support the deal team with administrative and operational coordination throughout active transactions Coordinate buyer outreach workflows, tracking responses and maintaining accurate prospect lists Schedule meetings and calls between sellers, buyers, and management teams across time zones Drive follow‑ups on due diligence items with buyers, sellers, lenders, and legal partners Maintain and organize virtual data rooms, including document uploads, naming conventions, and permissions Track milestones, action items, and next steps across multiple active deals Prepare and distribute NDAs, marketing materials, and transaction documents Support onboarding logistics for new hires, including equipment and system access Assist with internal events, offsites, and culture‑building initiatives Manage travel arrangements for the team as needed Provide general administrative support and assist with ad hoc operational projects

Qualifications:

2+ years of administrative, operations, or support experience in a professional environment Strong attention to detail with the ability to manage multiple moving parts simultaneously Highly tech‑forward and comfortable learning new platforms and tools quickly Proactive, ownership‑driven mindset with the ability to work independently Strong written and verbal communication skills, particularly in client‑facing correspondence High level of discretion when handling confidential information Proficiency in Google Workspace and Microsoft Office Experience with data rooms, CRM systems, or deal/project management tools a plus Bachelor's degree required

Compensation/Benefits:

Up to $90K base salary + discretionary bonus Medical, dental, and vision benefits (low employee cost) PTO package Collaborative startup environment with meaningful responsibility and exposure Opportunity to join a growing, tech‑driven firm at an early stage A1458958NY-Perm_1778684331 To Apply for this Job Click Here