Administrative Assistant

About Ford:

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we're all a part of something bigger than ourselves. We believe freedom of movement drives human progress. We also believe in providing you with the freedom to define and realize your dreams. With our incredible plans for the future of mobility, we have a wide variety of opportunities for you to accelerate your career as you help us define tomorrow's transportation.

About EVDD:

Ford's Electric Vehicle, Digital and Design (EVDD) team is charged with defining the technology vision within Ford and driving the future of digital technologies and design. EVDD is customer obsessed, entrepreneurial, and data-driven. You'll join an agile team of doers pioneering our future by working collaboratively, staying focused on what matters, and delivering excellence day in and day out.

About the role:

The Executive Assistant role within the Connected Vehicle Software organization will be working in a fast-paced working environment that requires flexibility, resilience, and the ability to operate with a high degree of autonomy. This role is often involved in handling confidential business-related data, so candidates should have strong personal integrity and a sense of how, and with whom, to share information. This role requires significant collaboration with other teams, including HR Business Partners, departmental Operations Leads and Chiefs of Staff, and global counterparts. In this role, you will be responsible for providing comprehensive support for an Executive Director and their team within the Connected Vehicle Software organization. You'll have... Associates degree or equivalent combination of relevant education and experience. 3+ years of experience as an executive assistant or project manager. 3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs). Prior experience as an Executive Assistant. Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive Excellent writing, editing, and proofreading skills Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication Ability to work collegially within a team environment in an open concept office area Even better, you may have... Bachelor's degree or professional associate's degree. Responsive, self-starter; takes initiative in resolving issues or concerns. Works well independently with minimal supervision. Learns new software systems and products/cloud tools with ease. Ability to work collegially and collaboratively within a team environment in an open-concept office area. Comfortable interacting with all levels of the organization, from executive leadership to individual contributors. Ability to plan, prioritize, and support multiple assignments simultaneously. Experience working on multiple projects simultaneously while meeting deadlines with changing priorities. Proactively assesses risk and resolves issues prior to them becoming problems for the larger teams. Committed to providing seamless support across time zones. You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply! As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year's Day
• Paid time off and the option to purchase additional vacation time.

This position is a salary grade 4 and ranges from $56,400-$94,900. For more information on salary and benefits, click here: https://fordcareers.co/GSR Visa sponsorship is not available for this position. Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660. This position is hybrid. Candidates who are in commuting distance to a Ford hub location may be required to be onsite four or more days per week. #LI-Hybrid #LI-LS1 What you'll do… Partner closely with the executive to streamline their day, ensuring efficient and effective time management while keep big-picture goals moving forward. Own the calendar, inbox, and travel details, anticipating needs before they arise and clearing roadblocks before they happen. Ensure the executive's preparedness for meetings and engagements by securing required materials, inviting key attendees, and ensuring sufficient preparation time. Assist with events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities. Optimize travel arrangements based on the executive's travel needs and preferences. Manage expenses, ensuring timely processing and alignment with key policies. Keep the team connected and aligned, from organizing key meetings to ensuring follow-ups don't fall through the cracks. Jump into special projects with curiosity and confidence—bringing clarity, coordination, and a can-do attitude to whatever comes your way. Use everyday tools like Outlook, Teams, SharePoint, and Excel to stay organized, communicate clearly, and keep things running smoothly Maintain the highest level of confidentiality regarding corporate and personal information.