Find & Apply For Office / Administrative Assistant Jobs in Dearborn, Michigan

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Provost Office seeks to hire an Administrative Assistant Intermediate to support the Office of the Provost as the first point of contact for the office and support to the Associate Provosts and Executive Assistant to the Provost. Responsibilities

• Responsibilities will include, but may not be limited to: (percentages are approximate) Administration ? 50% Manage the calendar of appointments for the Associate Provosts, Vice Provosts, Dean of Students, and others as needed Make arrangements for travel needs for the Associate Provosts and others as needed and manage expense reports In partnership with the office team, help develop and implement needed processes and procedures for effective daily and annual operations for Office of the Provost Serve as HR liaison for the office, supporting the recruitment and hiring process specifically (eRecruit) Support procurement processes within the office (ePro requisitions) Order supplies, answer phones, troubleshoot office machines, etc. Onboard new employees and manage the termination / retirement checklist Manage the PAR process, the MOU / agreements process and the key policy /spreadsheet Events Management - 30% With strategic direction from the Executive Assistant to the Provost, plan, coordinate and support the implementation of events hosted by the Office of the Provost Manage all logistics, catering, communications and related arrangements Others as required Specifically, serve as coordinator for: Honors Convocation annual event Medallion Receptions Faculty Awards Ceremony Campus-wide Higher Learning Commission (HLC) assurance monitoring visit (under direction of Associate Provost), including coordination of meetings, communications, preparation of materials and management of logistics Communication ? 10% Review incoming mail for urgency and facilitate action on part of the Associate Provosts and Chief of Staff Screen incoming external and internal phone calls for Office of the Provost; manage appropriately Act as a point of contact for external vendors and manage meeting schedules, etc. Edit website for the Office of the Provost as needed Represent the Office of the Provost and support critical communication with the campus community with the interpretation of university policies, procedures, and guidelines as it relates to academic affairs Meeting Management & Administrative Support? 10% Track and prepare agendas for various meetings and arrange for guests as needed Take minutes and update website pages as needed in relation to meetings Organize and distribute materials in preparation for meetings and in response to meetings as needed Meet with the co-chairs weekly. Other duties as assigned Required Qualifications

• Three to five years of administrative management experience Excellent written and verbal communication skills High level of professionalism Excellent organizational skills Proficiency in Word, Excel, and PowerPoint Ability to communicate effectively and work with different kinds of constituencies Ability to work both independently and as a part of a team Experience with prioritizing and handling multiple assignments and deadlines simultaneously when needed; ability to adjust to changing priorities and receive direction from multiple people Desired Qualifications

• Bachelors degree Five or more years of related work experience; experience in higher education preferred Experience of events coordination and support Experience with Marketsite+ Experience with Google Experience with Smartsheets Why Work at U-M Dearborn? The University of Michigan-Dearborn is a vibrant and diverse community, centrally located within one of America's largest business regions. The area provides a variety of urban, suburban, and rural environments within a reasonable commute, including Detroit, its suburbs, and Ann Arbor. In addition to a career filled with purpose and opportunity, the University of Michigan-Dearborn offers a comprehensive benefits package, effective on your first day to help you and your family stay well, and plan for a secure future.

Benefits include:

Generous time off A retirement plan that provides two-for-one matching contributions after 12 months of eligible service Many choices for comprehensive health insurance, along with prescription drug plan Life Insurance Long-term disability coverage Flexible spending accounts for healthcare and dependent care expenses Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellness webpage.

Additional UM-Dearborn benefits include:

Employees may be eligible for tuition reimbursement. Learn more about the tuition reimbursement policy. Eligible UM-Dearborn dependents may receive a 50% tuition and fees scholarship towards undergraduate courses. Learn more about the Dependent Tuition Scholarship from the Office of Financial Aid & Scholarships webpage. No charge for all faculty and staff parking permits. Learn more from the Parking Transportation webpage. Information about our mission, values and leadership can be found at: https://umdearborn.edu/about-um-dearborn/mission Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes. Additional Information Candidates must be able to be lawfully employed in the United States; sponsorship to obtain such status is not available at this time. Background Screening The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act. U-M EEO Statement The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities. Job Opening

ID 284904

Working Title Administrative Assistant Intermediate Job Title Administrative Assistant Inter Work Location Dearborn Campus Dearborn, MI Modes of Work Hybrid Full/Part Time Full-Time Regular/Temporary Regular FLSA Status Nonexempt Organizational Group Dbn Off Acad Affairs Department Dbn Office of the Provost Posting Begin/End Date 10/26/2026 - 11/09/2026 Salary $41,000.00 - $48,000.00 Career Interest Administration