Administrative Assistant 3

Administrative Assistant 3 University of California Davis, United States 1 day ago

Location:

California City, CALIFORNIA

Job Type:

FullTime Skip to Main Content Press Control+M to start dragging object ptnbsid=9Ux19rsP5YgrMEtY3zELQHrOSA4%3d Accessibility Enable Screen Reader Mode Keyboard Shortcuts Accessibility Help Job Description Search Category Name Search keywords Search in... Search Category Name No results to display Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Title Actions Home Help Job Description More Actions UC Davis Campus Careers Sign In New User Previous Job Job Title Administrative Assistant 3 Next Job Apply for Job Job ID 85202 Location Sacramento Full/Part Time Full Time Add to My Favorite Jobs this Job Job Summary #CA-SS This position will provide a high level of critical administrative support and coordination to the Division of Neonatology, including the Division Chief and multiple faculty/physicians; this position will also support Pediatrics Clinical Guideline Support. Working within established guidelines, but with a high degree of independence, this position is responsible for overseeing calendar and resource management, faculty coordination and academic matters, purchasing, meeting planning and coordination, and is the first point of contact for visitors and incoming calls. This position is expected to work with a significant amount of independence to oversee all aspects of division administrative functions and is called upon as a resource for division faculty and personnel. Apply By Date April 10, 2026 at 11:59PM Minimum Qualifications

• For full consideration, applicants are encouraged to upload license and/or certification if required of the position High School diploma, GED or equivalent experience.

Experience working in an executive-level office environment and/or providing administrative support to include but not limited to: complex calendaring, coordinating logistics, travel arrangements and etc. Experience with financial transactions and reconciliations Computer skills and experience in Microsoft Suite, accounting, web-based evaluation, and reporting systems; electronic mail, database management, graphics software, and other standard office desktop applications. Experience researching, extracting, compiling, and summarizing information from a variety of sources to prepare reports and information clearly and concisely. Excellent interpersonal skills; ability to exercise tact, courtesy, and diplomacy when dealing with individuals at any level within and outside the Health campus and the University Excellent oral and written communication skills; ability to communicate in a pleasant, tactful, and effective manner, and to handle difficult, sensitive and/or confidential issues with diverse range of individuals. Proven ability to manage complex calendars, and determine prioritization and importance of meetings Ability to independently schedule small and large meetings and events with internal and external participants by prioritizing, coordinating, and tracking availability to include sending meeting confirmations, reminders, and cancellations notices, as well as reserving conference rooms and catering orders, if requested Editing and writing skills to initiate, compose, format, proofread, and carefully edit various professional business documents, such as grants, general correspondence, and meeting minutes Ability and willingness to develop innovative solutions, to attempt difficult and unfamiliar project assignments, and to respond with flexibility to requests for assistance in problem-solving and organizational development Ability to appropriately establish workload priorities, organization skills to prioritize and adhere to deadlines Preferred Qualifications Experience using MedHub, MyInfoVault, AggieExpense, and AggieBuy. Experience or skills to learn Electronic Medical Record software (EPIC) to research patient information and validate/document visits and procedures. Knowledge of UCD Policy and Procedures, including but not limited to UCDHS Medical Staff policies and Procedures, ACGME Policies and Procedures and JCAHO requirements. Knowledge of medical terminology. Ability to work independently with minimal direction, to work under pressure, and to utilize good judgment in making decisions. Key Responsibilities 70%

• DIVISION ADMINISTRATIVE SUPPORT

  20%
• Pediatrics Clinical Guideline Support 5%

• DEPARTMENT BACKUP SUPPORT

  5%
• Pediatrics Grand Rounds Coordinator up Department Overview The vision of the Department of Pediatrics is the healthiest future for all children and families with a mission dedicated to creating a healthy future for all children through outstanding patient care, transformative research, innovative medical education and community-based advocacy.

POSITION INFORMATION

Salary or Pay Range:

$29.40

• $42.

14

Salary Frequency:

Hourly

Salary Grade:

108

UC Job Title:

BLANK AST 3

UC Job Code:

004722

Number of Positions:

1

Appointment Type:

Staff:

Career

Percentage of Time:

100% Shift (Work Schedule): 8 hours

Location:

Ticon II (HSP088)

• Sacramento, CA

Union Representation:

CX-Clerical/Admin

Benefits Eligible:

Yes This position is hybrid (mix of on-site and remote work) Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page . If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at

UC:

ucnet.universityofcalifornia/labor/bargaining-units/index High quality and low-cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here Physical Demands Standing

• Occasional Up to 3 Hours Walking
• Occasional Up to 3 Hours Sitting
• Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs
• Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs
• Occasional Up to 3 Hours Bending/Stooping
• Occasional Up to 3 Hours Squatting/Kneeling
• Occasional Up to 3 Hours Twisting
• Occasional Up to 3 Hours Reaching overhead
• Occasional Up to 3 Hours Keyboard use/repetitive motion
• Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration
• Frequent 3 to 6 Hours Complex problem solving/reasoning
• Occasional Up to 3 Hours Ability to organize & prioritize
• Frequent 3 to 6 Hours Communication skills
• Frequent 3 to 6 Hours Numerical skills
• Occasional Up to 3 Hours Constant Interaction
• Frequent 3 to 6 Hours Customer/Patient Contact
• Frequent 3 to 6 Hours Multiple Concurrent Tasks
• Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014.

Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Work occasional overtime, including evenings and weekends, to meeting the required deadlines. Special Requirements

• Please contact your recruiter with questions regarding which activities by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. A Culture of Opportunity and Belonging At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California's Anti-Discrimination Policy, please visit: policy.ucop/doc/1001004/Anti-Discrimination Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to even if your experience doesn't match every listed requirement. #YouBelongHere To learn more about our background check program, please visit: hr.ucdavis/departments/recruitment/ucd/selection/background-checks Apply for Job Similar Positions Assistant Vice President For Student Wellness And Accessibility Services, Pitzer College, United States, 21 days ago

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